Salary Job Openings

Executive Assistant for the Office of Academic Affairs

Carroll College
Helena, MT Full Time
POSTED ON 4/10/2024

Description: Carroll College, a private, Catholic liberal arts college located in Helena, Montana seeks an Executive Assistant for the Office of Academic Affairs. Reporting to the Senior Vice President for Academic Affairs, responsibilities include managing and overseeing the Office of Academic Affairs and other academic services; coordinating policies and processes for Academic Affairs; managing a variety of faculty and departmental processes (e.g., tenure and promotion, course evaluations, hiring part-time faculty); providing support to several faculty and college committees; working with Academic Affairs leadership in planning and organizing events, meetings, and receptions; managing several calendars; managing budgets within Academic Affairs; serving as a resource and liaison to the Academic Affairs leadership and faculty at-large; supervising and mentoring work study students and managing academic tutoring; maintaining a variety of academic records and information; effectively dealing with confidential information; providing back-up support services for faculty and for the President’s Office; and other duties as assigned by the Senior Vice President for Academic Affairs and the Associate Vice President for Academic Affairs.

Qualifications: The successful candidate must have professional discretion and be able to work independently while managing multiple complex assignments; maintain a professional work environment with tact and diplomacy; demonstrate excellent interpersonal communication, writing, and computer and technology skills; have significant experience overseeing budgets and expenses; possess excellent organizational and analytical skills; and support the mission of the College. Familiarity with academic processes would be helpful but not necessary. Facility with Microsoft Office Suite and Google Suite preferred. Bachelor’s degree and/or equivalent experience or training.


To Apply: For priority consideration, please electronically submit a cover letter, resume and contact information for at least three professional references to employment@carroll.edu by August 4, 2023. Position will remain open until filled. Salary is commensurate with experience, education and qualifications. Finalists for the position will be asked to provide a written response to Carroll College’s mission statement, https://www.carroll.edu/about/mission-statement.

Carroll College offers a comprehensive benefit package to include unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, potential tuition remission and exchange opportunities, and more. Carroll also offers a very generous holiday and paid leave benefits. Applicants must be currently authorized to work in the United States on a full-time basis. Carroll College is an Equal Opportunity Employer and is committed to creating an inclusive working environment for all.

Salary.com Estimation for Executive Assistant for the Office of Academic Affairs in Helena, MT
$54,171 to $70,478
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