Project Administrator

The Project Administrator reports to the Director of Project Accounting and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Works in conjunction with all project teams and accounting staff. They will assist with project reporting and have main responsibilities for weekly field payroll processing.

Accounting Administration:

• Process weekly field craft payroll for multiple states.
• Process layoff and missed time entries for field payroll.
• Process & setup of new hire trade employees.
• E-Verify / I9 processing for new employees.
• Process project labor reporting as required by owner contracts thru multiple sites.
• Certified Payroll reporting thru multiple sites for multiple states.
• Assist Project staff with accounting and maintenance of cost reports.
• Field employee expense report processing.
• Monthly close processes & reporting.
• Assist with AP & AR functions and reporting.
• Additional duties as assigned by Director of Project Accounting.

Office Support:

• 
  Answer/direct incoming calls and take messages, as necessary.
• Maintain filing systems.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures.
• Perform basic administrative and support functions for office.
• Cross train on additional roles to relieve and assist peers.
• Other tasks and duties as assigned.

Qualifications:

• 2 years clerical/administrative experience preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50 WPM.
• Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization
• Experience with Oracle a plus

Castle Contracting is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.