AP Clerk

Reports To: HOTEL CONTROLLER

Position Summary: To process and pay bills to hotel vendors, in order to provide timely and accurate financial information to hotel executive management.

Responsibilities include:

• Follow company procedures to satisfactorily perform routine Accounts Payable tasks, including low to moderate volume invoice input; handling and tracking invoices; preparing documentation of checks for signature; maintaining and updating contract files; handling and tracking expense reports; preparing twice-monthly check runs; generating outstanding checklists; balancing statements; and maintaining the vendor master.
• Daily bank account reconciliation.
• Respond in a professional and timely manner to vendor and departmental inquiries regarding payment status of invoices.
• Follow all specified procedures to accurately prepare month-end Accounts Payable accruals.
• Maintain vendor W-9 documentation and accurately produce annual 1099 filings.
• To follow all policies and procedures of Castle Hot Springs.
• To perform other tasks, including cross-training, as required.
• Perform additional duties as requested by the Controller.

Specific job knowledge, skill, and ability:

The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• AA degree in Accounting, or equivalent experience required.
• One-year minimum experience in basic accounting function.
• Must adhere to practices of occupational safety and health.
• Prior experience with Sage 100 or similar Accounting software.