Bookkeeper

JOB OVERVIEW

As a Bookkeeper you will oversee accounts receivable/payable and billing functions for the firm and direct the processing and payments, as well as oversee the processing of bi-monthly payroll using ADP.

JOB RESPONSIBILIITES

• Trains and oversees employees involved in billing functions
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Prepares and sends invoices and contracts.
• Interface with our clients in person, over the phone and via email - taking payments, answering billing inquiries, etc.
• Ensures proper maintenance, filing, and storage of all personnel and payroll records in case of audits.
• Verifies hourly employee timesheets are correct and approved including undertime, overtime, call-offs, time-off requests or leave of absence.
• Responsible for processing semi-monthly payroll for all employees: salary exempt and hourly non-exempt
• Responsible for processing payments to support the compensation philosophy including bonuses, extra payments, distributions etc.
• Inputs new hires payroll and tax information into ADP

• Performs other related duties as assigned

JOB QUALIFICATION

Necessary and desirable qualifications include, but are not limited to, the following:

• Proficient in Microsoft Office Suite
• Proficient in electronic billing systems: Ledes, Tymetrix and/or Legal Exchange
• Thorough understanding of accounts receivable/billing functions and payroll processing
• Excellent analytical skills
• Excellent organizational skills and attention to detail
• Ability to work in high-volume workload required (supporting a firm of 50 employees)
• Strong communication skills, including verbal and written
• Ability to manage and lead individuals including job training and career development
• Strong interpersonal skills required, including problem solving, team-work skills and ability to build and maintain relationships with employees and clients
• Excellent customer service skills
• Ability to work with minimal supervision
• Ability to be discreet and maintain the security of client information

JOB REQUIREMENTS

• Education (degree(s) preferred)
  • Bachelor’s degree in Accounting or Business Administration
• Experience (years of experience required)
  • Three or four years of accounting and payroll experience

• Working conditions are normal for an office environment with some flexibility in schedule. Work may require some weekend and evening work depending on time of year
• Physical Requirements: Prolonged periods of sitting at a desk and working on computer