What are the responsibilities and job description for the Records Admin Coordinator position at CBRE?
About the Role
Working under general supervision, performs diversified technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage. Responds to all records requests in a timely manner to facilitate workflow and scheduling for department staff.
What You’ll Do
- Sort and classifies information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical or numerical order.
- Add new material to file records or build new files as needed.
- Find and retrieve information from files in response to requests from authorized users. Keeps records of materials filed or removed using logbooks or computer.
- Uses appropriate technology to image and index documents for storage on imaging or document storage platform and may assist users for the platform. Verifies' quality and accuracy of scanned images. May coordinate imaging services provided by third party.
- Perform general file maintenance including moving items to archives per established guidelines or requirements.
- Maintain inventory onsite and offsite records in compliance with business requirements.
- Act as lead on document management responsibilities pertaining to high-profile clients.
- Assists manager or takes lead in documenting and maintaining departmental procedures and make efforts to analyze and streamline processes related to document building, use, storage and retrieval. Assists with systems upgrades.
- Other duties as assigned.
What You’ll Need
To perform this job optimally, an individual needs to perform each critical duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Education and Experience
High school diploma or general education degree (GED) required. Minimum of 2 years file or records administration experience required. Formal training preferred.
Interpersonal Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Financial Knowledge
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning Ability
Ability to understand, analyze, and interpret documents. Ability to address problems involving several options in situations. Requires intermediate analytical and quantitative skills.
Other Skills and Abilities
Solid understanding of computer software and hardware (i.e. Microsoft Office Suite Products). Familiar with a variety of file types such as TIFF, JPEG, PDF, MS Word and Excel.
Ability to work in multiple software platforms and learn and retain technical software applications quickly.
May need to be physically able to lift and move 30-40 boxes and operate a two-wheel dolly.
Scope of Responsibility
Decisions made with general understanding of procedures and company policies to achieve set results and timelines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Why CBRE?
- At CBRE, we admire creativity, innovation, and partnership, and we offer endless opportunities for growth. We are a direct hire company that provides everything from competitive pay, Health, Dental, Vision, Pet Insurance, and 401k Match programs.
- Washington Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Records Admin Coordinator position is $40,000 annually and the maximum salary is $50,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
Salary : $40,000 - $50,000