What are the responsibilities and job description for the Administrative Assistant position at CCC Brand?
Central City Concern (CCC) is an innovative nonprofit agency providing comprehensive services to single adults and families impacted by homelessness, poverty, and addictions in the Portland metro area. We hire skilled and passionate people to meet our mission to end homelessness through innovative outcome-based strategies that support personal and community transformation.
CCC is seeking an Administrative Assistant to join our Compliance team!
The Administrative Assistant supports the Compliance Team and LCA Department. They work on specialized projects, perform data entry, and act as a backup for other administrative personnel when necessary.
RESPONSIBILITIES:
- Perform administrative services for the department as assigned.
- Perform routine data entry of highly technical information: perform research both within the company and with external individuals to access and verify needed information, ensure that information is correctly entered and communicated to team members, and perform continuous self-assessment of work to catch and correct errors.
- Communicate regularly and persuasively with a wide range of company staff to collect needed information, ensure action items are completed, and advance ongoing projects.
- Complete a variety of computer-based tasks related to documentation in the appropriate format. Examples include but are not limited to: meeting minutes and agendas; data entry; creating charts, graphs, and reports.
- Review, route, and process documents related to licensing and legal matters.
- Assist other staff with scheduling and confirming appointments.
- Work on special projects, including researching topics as assigned and reporting within the team on findings.
- Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Support compliance with all privacy and security requirements pursuant to community partners' and outside providers’ patient confidentiality agreements, including privacy and security requirements for EMR access. This includes immediate reporting of any PHI breach of CCC or outside provider health records to the CCC Legal and Quality departments and the program administrator.
- Attend required meetings and training.
- Perform other duties as assigned.
QUALIFICATIONS:
- GED or High School Diploma, Bachelor’s degree preferred.
- One year of administrative support experience is required.
- Skilled with Outlook, Microsoft Word, and Excel, including creating graphs, tables, and reports.
- JIRA software experience preferred.
- Must adhere to the agency’s non-discrimination policies.
- Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliations, cultural backgrounds, lifestyles, and sexual orientations and treat individuals with respect and dignity.
BENEFITS:
Central City Concern offers an incredible benefits package to our employees!
- Generous paid time off plan beginning at 4 weeks per year at the time of hire. Accrual increases with longevity.
- Amazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1styear, 6% in the 2nd year, and 8% in your 3rd year!
- 11 paid Holidays PLUS 2 Personal Holidays to be used at the employee’s discretion.
- Comprehensive Medical, Vision, and Dental insurance coverage.
- Employer Paid Life, Short-Term Disability, AND Long-Term Disability Insurance!
- Sabbatical Program offers extended time off in years 7, 14, and 21.
This description is intended to provide a snapshot of the work performed. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.
Central City Concern is a second-chance employer and complies with applicable laws regarding considering criminal background for employment purposes. Government regulations, contractual requirements, or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.
