Payroll & Benefits Clerk - Remote

Overview

Are you looking for a purposeful career that will make a difference in the patient community? At CCS, our approach to at-home patient care is redefining chronic care management. We are seeking individuals that will thrive in a patient-centric dynamic environment. If you are an attentive listener, fast-thinker, and problem-solver, with the ability to relate to different people, you are a match for CCS.

Position Summary:  Primary responsibilities include administering the activities relating to the company payroll, benefits and HRIS processing, including monitoring, and performing internal audit and control procedures to ensure that all wages, deductions, and taxes are accurate for all pay groups.  Maintaining the Time & Attendance system administration and security.

The successful candidate will report directly to the Director of Payroll & Benefits. The position location is flexible with limited travel.

Responsibilities

• Processing of bi-weekly payroll for multiple pay groups, including regular pay cycles, quarterly, year-end
• Manages the activities of ADP systems for status changes such as promotions, pay change, department and supervisor, qualifying events
• Ensures the processing of new hires, transfers, promotions, and terminations is accurate in the ADP Workforce Now system for payroll and benefits
• Back up Leave Of Absence management as needed
• Ensure compliant with multi-state Federal, State, Local and others required applicable taxes
• Research multi- state tax issues and brings them to resolution with ADP Tax & Compliance
• Process and balance monthly commissions and incentives
• Maintains and process wage garnishments for multi-states
• Successfully planning and executing against deliverables for open enrollment
• Informs and guides employees on benefits matters regarding eligibility, coverage, and provisions
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions
• Responds to and resolves any inquiries regarding paychecks or benefits inquires to ensure timely and accurate resolutions.
• Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system
• Plans, conducts, and reports results of audits for payroll, Workers Comp and 401k and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
• Partners with other HR functions as needed to provide solutions for clients
• Completes and submits weekly, monthly, and Ad Hoc reports accurately and in a timely fashion
• Ensure all payroll and benefits procedures are up-to-date
• Process biweekly 401k contributions, deferrals, loans file and weekly new hires/terms file
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, HIPAA, and Private Insurance regulations and requirements
• Abides by all regulations, policies, procedures and standards

Desired Outcomes

• Exercises appropriate cost control measures
• Maintains positive internal and external customer service relationships
• Maintains open lines of communication
• Plans and organizes work effectively and ensures its completion
• Meets all productivity requirements
• Demonstrates team behavior and promotes a team-oriented environment
• Actively participates in Continuous Quality Improvement
• Represents the organization professionally at all times

Qualifications

• 1-2 years of experience administering payroll, benefits and HRIS processes or equivalent combination of education and experience
• Education – Bachelor’s degree in Accounting, business administration or relevant field or equivalent combination of education and/or experience
• Computer savvy with working knowledge of (ADP Workforce Now etc.)Excellent communication and consulting skillsStrong attention to detail
• Adaptability-Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new structures, processes, requirements, or cultures
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics
• Building Patient & Customer Loyalty: Effectively meeting patient/customer needs; building productive patient/customer relationships; taking responsibility for patient/customer satisfaction and loyalty. (include annual overall scorecard/performance metrics)
• Initiating Action- Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
• Collaboration - Familiar with, and supportive of a collaborative working environment. Advocate for process-driven, integrated business organization
• Managing Work- Effectively manages one’s time and resources to ensure that work is completed efficientlyQuality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality

Values

Certainty-The lives of the individuals we serve depend on our ability to execute.  We commit to doing this every day. 

• Use appropriate methods and a flexible interpersonal style to help build a cohesive and collaborative team based on a foundation of trust and transparency. Deliver what you commit to.

Compassion-We understand the burdens of patients and their loved ones and channel this into a relentless pursuit of customer satisfaction in every part of our business. 

• Ensure that the patient is the driving force behind business decisions, implementing service practices that meet needs of both the patient and the organization. Treat other the way you want to be treated. 

Advancement-We are endlessly looking for ways to progress and become more innovative in all things we do.

• Encourage innovative approaches for addressing opportunities and facilitating change, driving cross-functional alignment to accomplish goals. Speak the truth.

CCS is an EEO/AA employer. M/F/D/V