What are the responsibilities and job description for the Office Associate position at Celebrity Series?
Office Associate – Part-Time Position
Who we are:
With a mission to present performing artists who inspire and enrich our community, Celebrity Series has become a mainstay of Boston’s cultural life by bringing a widening spectrum of performers to Boston’s major concert halls. Celebrity Series presents over 70 subscription series performances in 10 different venues, and over 150 community engagement activities annually. Celebrity Series’ audiences experience the world’s great orchestras, chamber ensembles and soloists, and leading artists in contemporary dance, jazz, world, and folk music, and spoken word. Alongside the subscription series performances, Celebrity Series’ Arts for All! community engagement programs connect with a dynamic network of hundreds of community collaborators, reaching thousands of individuals annually.
Office Associate Responsibilities
Summary of Position
Celebrity Series of Boston is seeking an individual to work in support of the Administration and Finance department, particularly in service of the Celebrity Series office functions. The office associate will work in person in support of colleagues on administrative tasks.
Duties and Responsibilities
- Monitor the front desk, schedule visitors, and set up new employees with building access.
- Effectively triage requests and questions to the correct department or individual and make recommendations on best practices when applicable.
- Act as point of contact with building for maintenance requests.
- Maintain contact information for vendors, and order food for office events.
- Order office supplies, and track expenses in accordance to supply budget.
- Support copier and postage machine maintenance.
- Seek innovative ways to create and foster a positive work environment in the office.
- Sort incoming mail and maintain staff mailboxes with staffing changes.
- Set up new employees in the phone system and directory.
- Add contacts for Advancement in Microsoft.
- Oversee job postings in Breezy.hr, Hireculture.org, and website for the organization.
- Process bills in Bill.com.
- Monitor Billing email.
Desired Qualifications
- Positive and professional demeanor with a genuine interest in helping others.
- Excellent computer skills, with a competency in learning new technologies.
- Organized with a high attention to detail.
- Confident, thoughtful self-starter and finisher who is creative, collaborative, and team oriented particularly while working in a hybrid environment.
- Experience in Accounts Payable desirable but must possess an interest in learning.
- A willingness to continuously challenge norms and embrace new ideas and ways of working.
- Commitment to advancing active anti-racism efforts in the workplace and a deep personal interest in Celebrity Series’ ongoing Equity, Diversity, and Inclusion efforts.
Please apply even if you don't meet 100% of position expectations. Celebrity Series values different personal and professional experiences, and applicants are encouraged to apply even if not all requirements are met.
Compensation and Time Requirements
This position is for 20 hours a week in the office. $20,000 Annually
Work Environment
The Celebrity Series offices are located at 20 Park Plaza in Boston’s Back Bay. The building is convenient to public transportation and fully accessible. Office hours are Monday - Friday, 9am to 5pm. Work is often required off-site, yet within the Greater Boston area. The Celebrity Series currently offers a flexible remote work policy with the expectation that employees work at least one day in the office each week.
The Celebrity Series of Boston, Inc. is an equal opportunity employer and welcomes applications from candidates demonstrating diversity of race, age, gender (including gender identity and expression), sexual orientation, religion, ethnicity, national origin, and disability status. Celebrity Series is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, artist and audience focus, and innovation.
Any applicants seeking special accommodations are encouraged to communicate requests by email or phone.
Please apply via Breezy.
