Conferences and Events Lead (Hybrid)

Location: Rockville, MarylandJob Type: ContractCompensation Range: $40 - 50 per hour Our client is seeking a highly organized and experienced Conferences and Events Lead to manage the planning, logistics, and promotional efforts tied to the company's priority conferences and external-facing events.In this role, the successful candidate will collaborate with cross-functional teams within Marketing & Communications, as well as stakeholders from Business Development and various technical accounts/research portfolios to raise the visibility of the client's capabilities, focus areas and tools out in the market. The position can be in-office, hybrid or remote, but will require some days in the Rockville office. Proximity to Rockville is essential. Responsibilities: Maintain the overall conference calendar, schedule conference-specific planning meetings and debriefs with appropriate stakeholders, build detailed project plans, utilize workflow management tools to communicate requests for internal services, and compile conference-specific reports and metrics. Establish conference-specific budgets with key stakeholders, develop estimates for conference goods and services, provide supporting documentation for reconciliation, and accurately track and record expenditures. Help identify the optimal sponsorship level based on stakeholder priorities, share benefits and deadlines for deliverables with appropriate stakeholders, communicate with conference organizers and execute against all established benefits and deliverables. Work with appropriate stakeholders to define objectives and goals within the booth, collaborate with Creative Services to design booth graphics and conference-specific collateral, order show services and branded giveaways, as needed, ship booth materials and reconcile post-conference, and assemble digital assets for virtual exhibits. Lead messaging development for all promotional channels. Event landing page, social media, email marketing, and video, as applicable, engage the appropriate channel managers with promotional requests, review drafts with the Content Strategy, Integrated Marketing teams and key keyholders as needed, and work with Creative Services on conference advertisements - digital and print. Coordinate expected posters and presentations for upcoming conferences to the Graphic Designers, communicate coordination details and deadlines with key stakeholders, and track the total number of posters and presentations on the conference calendar. Manage and track the inventory and distribution of conference assets - including booth graphics, collateral, giveaways, and display materials, apply appropriate conference templates and work with pre-selected vendors, as needed, to maintain consistency, update the Marketing & Communications Senior Manager on conference activities, including successes and challenges. Share conference updates for the weekly Marketing & Communications newsletter. Present conference updates at the Marketing & Communications bi-weekly meeting. Travel as needed to support key conferences. Qualifications: Experience level: Experienced Must have 7-10 years of conference management and/or B2B marketing experience. BA/BS, Master, or Doctorate degree. Ability to manage concurrent projects and work independently or collaboratively. Impressive written and verbal skills, excellent organizational skills, with thorough attention to detail and accuracy, and understanding of promotional channels - including social media, web, and events. Preferred - Experience using Adobe PS and/or Illustrator, HubSpot and/or workflow management tools - Jira or Trello would be a bonus. Skills: Event Management Marketing JOBID: 1004548#LI-CELLA#LI-CN1 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Cella, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility). For certain assignments, Covid-19 vaccination and/or testing may be required by Cella's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Cella representative for more information.

Salary : $40 - $0