What are the responsibilities and job description for the Administrative Assistant position at Celonis?
We're Celonis, the global leading Process Mining software company and one of the world's fastest-growing SaaS firms. We believe that every company can unlock its full execution capacity - and for that, we need you to join us as Administrative Assistant
The Team:
In this role you are reporting to our VP and Celonis India Head based in Bangalore. The function works and collaborates with multiple People functions.
The Role:
Together with the international Team, you will be responsible for forming and maintaining employee records, while supporting the People Team with a variety of HR Topics for our International entities within a high growth environment.
The work you’ll do:
- Heavy calendaring and email management including assessing priority for executives via Zoom
- Coordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering
- Arrange and confirm local, domestic, and international travel for the executives
- Facilitate clear communication and maintain credibility, trust and support between the assigned executives and internal staff, and with external clients and partners
- Create, edit, and proofread business communications and documents utilizing MS Word, Excel, and PowerPoint
- Prepare/track expense reports
- Create/track purchasing requests as required
- Special projects on an as-needed basis
- Support general organization activities such as organization chart updates
The qualifications you need:
- A successfully completed university degree,
- 5 years of professional experience in a similar role, preferably in an international, rapidly growing and constantly changing environment
- Experience working in a team environment handling virtual secretarial services is preferred
- Able to interact with senior management
- Extremely organized and enjoys administration
- Able to work in a team arrangement
- Demonstrated experience in MS Office (Word, Excel & PowerPoint)
- Fluency in English
- Excellent people, communication and multitasking skills
What Celonis can offer you:
- The unique opportunity to work within a new category of technology, Execution Management
- Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, mentorships, yearly development stipend)
- Great compensation and benefits packages (stock options, 401(K) matching, generous time off, parental leave, and more)
- Work from home support (mindfulness tools such as Headspace, monthly remote working stipend, flexible working hours, virtual events and workshops)
- A global and growing team of Celonauts from diverse backgrounds to learn from and work with
- An open-minded culture with innovative, autonomous teams
- Employee resource communities to help you feel connected, valued and seen (Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
- A clear set of company valuesthat guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future
About Us
Celonis believes that every company can unlock its full execution capacity. Powered by its market-leading process mining core, the Celonis Execution Management System provides a set of applications, and developer studio and platform capabilities for business executives and users to eliminate billions in corporate inefficiencies. Celonis has thousands of global customers and is headquartered in Munich, Germany and New York City, USA with 15 offices worldwide.Celonis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Different makes us better.
