Fiscal Technician

Perform a variety of complex functions associated with processing a variety of fiscal transactions. The areas include, but are not limited to, campus and District business services to include cashiering, accounts receivable, accounts payable and property control.
This is the second level of a two level series.

Positions at this level are assigned to the day today complex technical duties in addition to general clerical support assignments. Employees in this position have experienced knowledge and the ability to analyze fiscal processing and procedures to independently assist staff and customers, make recommendations and provide training. May provide guidance to Fiscal Assistants.

This position will be supporting: Accounts Payable

This position is reliant upon restricted funds which are guaranteed for at least three years. ESSENTIAL FUNCTIONS

• Perform a variety of complex tasks associated with processing a variety of fiscal transactions. Handle multiple priorities and tasks simultaneously and make decisions independently according to established guidelines. Compile, review, match and compare data from a variety of financial records and documents, verify account information, determine accounting procedures to follow, code documents, enter into enterprise system and process according to established procedures.
• Analyze, inspect, examine and correct (e.g., budget numbers, accounting distributions, fund codes, transfers and expenditures) various fiscal documents to ensure completeness and accuracy.
• Gather and compile financial/statistical information for various reports in accordance with established guidelines. Research and analyze discrepancies as required. Assist in design and generation of computerized or manual financial reports upon request. Review reports for completeness and accuracy. Reconcile monthly and annually to the general ledger. Troubleshoot, research and analyze discrepancies when required and assist in analyzing and correcting errors. Review information for compliance with regulations and internal policies.
• Serve as a resource to customers to include training and providing information and assistance to external agencies, staff, faculty and students that may require the interpretation of College policies and procedures. Compile reports to external agencies. Review information for compliance with rules and regulations from external regulatory agencies.
• Work with supervisor and computer services to develop and implement system processing enhancements. Assist in analyzing and correcting system processing errors. Update and maintain automated and manual files and records.
• Provide training for the Fiscal Assistants and help them in identifying and correcting processing errors. Provide work lead and direction as needed.
• May assist accountants in performing various tasks in support of the College’s accounting system.

Accounts Payable Responsibilities

• Process vendor invoices 
• Generate vendor and staff payments and verify accuracy
• Assist and provide training to District staff regarding steps required for approval for payment processing
• Maintain vendor aging report
• Review and post credit card reconciliation/expense reports
• Reconcile trade liabilities
• Communicate with vendors/staff on a regular basis
• Process staff travel related payments and employee reimbursements

EDUCATION/EXPERIENCE
Associate's Degree & two (2) years related experience
-or-
four(4)years related experience in lieu of educational requirement

• Knowledge and understanding of the general principles and practices of financial or fund accounting, e.g., ledger/journal entries, fund encumbrances, budget/inventory control, preparation of standard/periodic financial reports and processes of the major functions of the College
• Knowledge of Federal, State and local laws, rules and regulations pertaining to financial reports and records
• Thorough knowledge of specific budget or account processes, policies and procedures concerning fiscal control and processing operations
• Mathematical and recordkeeping skills necessary to proof a variety of financial transactions, verify accuracy, match against documentation, code to proper accounts, prepare necessary forms, post transactions, reconcile balances and generate a variety of financial reports
• Skill in the operation of computer accounting systems, word processing applications, spreadsheets and database manipulation
• Ability to work independently or as part of team to apply workflow processes to meet deadlines imposed by fiscal cycles
• Skill in communicating both orally and in writing and in providing information and training to staff, students and/or the public
• Ability to analyze situations, develop solutions and make independent decisions based on established guidelines
• Strong interpersonal skills as applied to interaction with a culturally diverse population, College administrators, faculty, staff, students and the public
• Ability to work independently and as a member of a team in accomplishing tasks

 

Salary : $21 - $22