Child Welfare Coordinator - Tribal Family & Youth Services - Juneau - Closing 5/31/2024 @ 4:30pm

POSITION DESCRIPTION
Child Welfare Coordinator

INFORMATION
Job Class: Coordinator
Department: Tribal Family and Youth Services
Salary Grade(s): 10-11
Hours of Work: M-F, 8:00 am – 4:30 pm

Class Status: Active
Type of Position: Non-Exempt

PURPOSE
The overall responsibility of the Child Welfare Coordinator is to provide daily supervisory support and over- site of Family Case Workers I/II in the Tribal Family and Youth Services Department of Tlingit & Haida.
Conduct weekly individual supervision, group staffings, coordinate training for Family Caseworkers I/II and assist the Manager and Director in the development and implementation of a sustainability plan in the identified location of the staff they are overseeing. Provide coordination of the Caseworker I/II workflow, oversight of document retention, and assure clear and concise communications are distributed to all staff as needed.

REPORTING RELATIONSHIPS
Reports To: Manager of TFYS
Supervises: Up to 6 Family Caseworker I/II Liaison To: Tribal Family and Youth Services

ESSENTIAL FUNCTIONS
• Supervise Family Caseworker I/II staff and Administrative Assistant if applicable
• Ensure the appropriate program assessment instruments are administered with the prescribed time frames
• Mediate client complaints
• Conduct random and periodic Continuous Quality Improvement compliance audits of client case files to ensure compliance with Tlingit & Haida and TFYS Department policies and procedures, and required federal and state regulations
• Develop and recommend program procedure revisions following fair hearings, client complaints, mediation, case compliance audits, and other issues affecting clients
• Conduct regular case staffing as necessary for quality case management
• Review and approve quarterly case summaries for clients with each worker
• Ensure record keeping for client cases is entered in timely and up to date
• Periodically develop and/or conduct/secure appropriate job development training for staff
• Provide orientation, work performance mentoring, and supervision of staff
• Prepare and submit required program and grant reports to meet deadlines
• Develop, prepare and provide small group and community education workshops on specific program- related topics
• Update files and maintain a variety of paper and computer records such as addresses, telephone numbers, vacation schedules, attendance, and timesheets
• Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors
• Assist in scheduling and planning for meetings in local communities, provide information, create and display room signs as requested
• Assist with monitoring the budget, printing, reviewing, and making recommendations for changes in data from finance financial reports; may assist with preparing budgets and recommending revisions with the manager's authorization
• Other related duties as assigned

DECISION MAKING AUTHORITY
Spending Authority: $5,000 Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE
• Extensive knowledge of good social work practice
• Extensive knowledge of the proper application of P.L. 95-608 (Indian Child Welfare Act)
• Working knowledge of the fundamentals of interpersonal communication, interviewing and problem solving
• Working knowledge of the purpose of using a family meeting model to develop case plans for families
• Mediate disputes and respond to client complaints
• Speak, write, actively listen, communicate effectively; meet and deal effectively with the general public, establish and maintain cooperative working relationships
• Reason logically, exercise good judgment, formulate logistical conclusions, and record supportive data in programming and decision-making
• Good work habits affecting attendance, quality of work, and completion of tasks
• Successfully incorporate training and other educational opportunities into daily practice
• Must maintain strict confidentiality
• Computer literate with proficiency in Microsoft Office Programs: Word, Excel, Outlook, and Teams
• Effective communicator; uses tact, diplomacy, and maintenance of confidentiality in the performance of the job
• Understand document filing principles and procedures
• Knowledge of Native American, especially Alaska Native, Tribes and organizations preferred
• General knowledge of State and Federal government programs is desirable
• Occasional travel is required.

MINIMUM QUALIFICATIONS (education, experience, skills)
• Associates Degree
• 2 years related experience
Substitution
• High School Diploma and;
• 4 years related experience
PREFERRED QUALIFICATIONS (education, experience, skills)
• Experience in the hiring program's specialty area

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
Most work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:
• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre- employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.