Receptionist - Office of the President - Juneau - Open Until Filled

POSITION DESCRIPTION
Receptionist (EKT)

INFORMATION
Job Class: Receptionist/Tribal Operations/Juneau, AK

Salary Grade(s): G 8
Hours of Work: M-F, 8:00 am -4:30 pm

Employment Category: Regular, Full-Time
Type of Position: Non-Exempt

PURPOSE
The receptionist manages the switchboard, receives guests, and provides special clerical suppo1t to Tribal Operations (TO) and Office of the President (OTP).

REPORTING RELATIONSHIPS
Reports To: Office of the President
Liaison To: NIA

ESSENTIAL FUNCTIONS
• Acts as primary reception for the Edward K. Thomas (EKT) building, receives and redirects all incoming calls, takes messages as necessary, and relays messages
• Receive visitors, guests, and clients at the EKT building; gives proper direction; uses tact and discretion in the degree and type of information given; maintains the reception area in an orderly and business like manner
• Maintain and update the bulletin boards at the EKT building
• Receives and distributes EKT building mail and maintains a log of certified, registered, and express mail
• Process outgoing mail daily
• Report telephone, and Xerox operating problems occurring with equipment in the EKT building to appropriate vendor or other service contractor
• Monitor vehicle reservations, sign in/out sheet, and mileage reports for the GSA vehicles assigned to the EKT building
• Responsible for cleaning kitchen and conference rooms daily, ensure adequate supply of cups,
condiments, and beverages
• Make coffee as needed
• Responsible for keeping upstairs and downstairs EKT storage rooms organized and tidy
• Maintain a storage record for downstairs storage room and follow the record retention policy
• Assist with typing assignments as requested
• Assist Finance and OTP with stuffing envelopes, filing and sorting
• Assist with Tribal Assembly as requested
• Perform other duties as assigned

Spending Authority: N/A Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE
• Ability to triage and route telephone calls and visitors to proper Tlingit & Haida program staff
• Positive professional courteous attitude toward public and staff
• Able to perform and coordinate several jobs/projects at one time
• Excellent verbal and written communication skills
• Knowledge of standard office procedures and standards
• Knowledge and proficiency in current computer software programs

MINIMUM QUALIFICATIONS (education, experience, skills)
• High school diploma or equivalent
• Three years general experience in a clerical or related field
• Valid Alaska Driver's License
• Typing speed ofat least 50 WPM

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:
• All employment at Tlingit & Haida is "at will". This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre­ employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.