Executive Assistant

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Job Description SummaryUnder limited supervision, the Executive Assistant has a broad range of duties associated with the proper operation and effective and efficient functioning. This position independently manages and oversees the administrative activities of the office. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact.

Hiring RequirementsJob Details

• Job ProfileJob Profile
• Executive Assistant CNM

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• Job Families for Job ProfilesJob Families for Job Profiles
• Administrative Operations

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• Worker Sub-TypeWorker Sub-Type
• Regular

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• Worker TypeWorker Type
• Employee

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• Time TypeTime Type
• Full time

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• Compensation GradeCompensation Grade
• E03

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• Primary LocationPrimary Location
• Ted Chavez Hall AT Yard

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• Primary Job Posting LocationPrimary Job Posting Location
• Ted Chavez Hall AT Yard

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• Additional LocationsAdditional Locations(empty)
• Additional Job Posting LocationsAdditional Job Posting Locations(empty)
• Scheduled Weekly HoursScheduled Weekly Hours40
• Work ShiftWork Shift(empty)
• Recruiting Start DateRecruiting Start Date04/29/2024
• Target Hire DateTarget Hire Date04/29/2024
• Target End DateTarget End Date(empty)

Additional Information

• Union Membership from Job ProfileUnion Membership from Job Profile(empty)
• Allowed Unions from Job ProfileAllowed Unions from Job Profile(empty)
• Job DescriptionJob Description
• Performs administrative duties for the Vice President, which includes managing the department calendar; making travel arrangements; greeting and directing visitors; screening and handling phone calls; and handling other administrative issues and inquiries as appropriate.
• Serves as the primary point of initial contact on any matter directed to the office by College and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Receives, screens, evaluates, and determines appropriate response to all written correspondence received by the office; independently formulates and disseminates written responses as appropriate exercising discretion and independent judgment.
• Manages special programs for the office principal, many of which may have a College-wide impact.
• Gathers, investigates, researches, analyzes, and/or studies information affecting College-wide, intradepartmental, or interdepartmental operations.
• Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
• Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned.
• Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position.
• Provides assistance in the understanding and interpretation of College policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Participates in various committees and professional organizations.
• Oversees the planning and coordination of key special events for the office principal.
• Supervises and coordinates the day-to-day activities of office administrative support staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Performs other related duties as assigned.
• Additional Job DescriptionAdditional Job Description
• A Bachelor's Degree and five (5) years of related experience.
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• Associate's degree and seven (7) years of related experience

Job Type: Full-time

Pay: $50,283.00 - $60,338.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person