Facilities Manager

Description

JOB STATUS: Exempt, Non-Management

REPORTS TO: Chief Financial Officer

SUPERVISES: None

PRIMARY FUNCTIONS: Responsible for managing the overall operation of the Credit Union’s main facility, branches, and ensuring that facilities and grounds are safe and secure, functional, and aesthetically appealing. Property Manager for Acorn Allocations.

DUTIES and RESPONSIBILITIES:

1. Responsible for all facilities management including preventative maintenance, repair, and improvement of facilities, including branch expansions, building new structures, improvements to existing facilities, and systems such as HVAC, electrical, plumbing, fire prevention, fire suppression and security systems. 
2. Responsible for grounds maintenance and improvement at all Credit Union locations, including but not limited to plowing, sanding, landscaping, parking lot maintenance.
3. Responsible for security and alarm systems, building access levels and enforcing security policies to maintain a high level of security and safety for the staff, members and Credit Union assets and information (data) at all branch locations.
4. Responsible for the operation, maintenance, repair, replacement, removal or addition of all furniture and equipment in the Credit Union including copiers, encoders, imaging systems, postal machines, projectors, refrigerators, cash recyclers, coin machines, elevator, alarm systems and other related items. 
5. Manage properties for Acorn Allocations, involvement in the foreclosure process, assessing the property value determining and managing the repairs needed to ensure optimal financial outcome at resale, securing properties and working with contractors, municipal officials and real estate agents to prepare both residential and commercial properties for resale. 
6. Work with CFO to establish annual budget in area of responsibility. Remain attentive to controlling operating costs to stay within or below that budget, minimizing expenses, and improving the profitability and financial condition of the Credit Union. 
7. Responsible for Vendor Management in areas of responsibility including vendor selection, evaluation of potential vendors, negotiating prices and contract terms, conducting due diligence and monitoring vendor performance to ensure vendor compliance with the responsibilities outlined in the contract and statement of work. 
8. Stay current on job related equipment, procedures and information via attendance at meetings and seminars and reading various memos, handouts and publications
9. Adhere to all applicable policies, procedures and regulations
10. Participate in special projects and community activities, as needed
11. All other duties and responsibilities as directed

Requirements

PREREQUISITES:

Education: Bachelor’s Degree or equivalent experience required  

Experience: 5 years of progressive experience in the area of facility management, maintenance, resource coordination and vendor relations.

Skills: Excellent written and oral skills; strong supervisory, negotiating, and vendor management skills; demonstrated mechanical and electrical knowledge and repair abilities; excellent trouble shooting and diagnostic skills; ability to define problems, and resolve them quickly; ability to work well with ever changing priorities and/or situations. Knowledge of ATM operations and maintenance a plus.

Traits: Solid attention to detail, self-initiated, ambitious, team player, resourceful, analytical, good organizational skills.