POSITION SUMMARY: The ILM Administrative Assistant II, under the supervision of the Director of Discipleship Formation and the Institute for Leadership in Ministry (ILM), provides administrative assistance and support to the ILM programs in the following areas: ILM student homework assignments collection and reports, faculty and student evaluations, attendance tracking, billings and payments. Also, provides website support to the Office of Discipleship Formation and ILM.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
ILM Students’ Attendance and Homework Assignments Tracking
ILM Students’ Faculty Evaluation Tracking:
Finances and Operations
Website maintenance
Other duties and Responsibilities
REQUIRED SKILLS/ABILITIES:
THIS POSITION SUPERVISES: N/A
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and/or Experience: Bachelor’s degree preferred with a minimum of 2-3 years administrative experience or equivalent combination of education and experience. In addition, experience in working in ministries and an understanding of the Roman Catholic Church structure and ministry.
Language Skills: Fluently speaking, reading, and writing English and Spanish. Excellent interpersonal and communication skills in English and Spanish. Ability to translate documents from English to Spanish.
Reasoning Ability: Requires problem solving, decision making, ability to see cause and effect, and forecasting.
Technical Skills: Microsoft Office 365, Google Drive, Adobe Suite, WordPress, or other website software.
Certificates, Licenses, Registrations:
Physical Demands: While performing the duties of this job, the employee is regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. May need to work on 1 or 2 weekday evenings and/or Saturdays each month.
Physical Environment: While performing the duties of this job, the employee will work in an individual office. The offices are situated next to one another. The space is wheelchair accessible.
Working Conditions: The employee must be able to work collaboratively, share responsibilities, and multi-task. The employee is expected to work evenings and some weekends as needed.
Other Requirements:
Salary Range: $25.00 – $27.00 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume to Irma G. Alarcon de Rangel, at irma.g.alarconderangel@dsj.org
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