Accounts Receivable Specialist

Charge is currently seeking a detail oriented team player who is driven and passionate about Accounting. Come join us at Charge to dive deeper into the accounting field and grow your knowledge.

This person can work in our Concord office or our Sacramento office, it is a hybrid schedule, 2 days at home and 3 days in office, if the person prefers to be in office every day, that is fine too.

Reporting Structure:

Reports to the Accounts Receivable Supervisor

Expectations: Scope of Work

The role of the Accounts Receivable Specialist is to:

• Work closely with all division project managers to ensure regular and timely invoicing of all billable costs, as well as reviewing for completeness and accuracy before sending to our customer.
• Create invoices in Foundation ensuring all contractual requirements are met for the customer to pay invoice in a timely manner.
• Compile invoices with all required back up documentation and deliver to customers as required.
• Monitor all customer billings and invoices with a strong working knowledge of PG&E’s project management platform Unifier and receivable/payable platform Taulia.
• Assist project managers with project invoice tracking/reconciling.
• Track and follow up on all invoices sent for timely payment after 45 days of no pay. Escalate to Supervisor after 60 days.
• Maintain AR Aging report weekly, keeping detailed notes of invoice status through payment received.
• Create and maintain accurate weekly log of invoicing and week ending AR totals for each division you’re responsible for
• Review projects submitted for approval with revenues less than $100k and approve those that meet necessary criteria.
• Import job budgets for new projects.
• Prepare preliminary notice requests to required customers and submit to BICA for filing.
• Prepare for and support Sr. AR Specialist during AR/Billing meetings to identify and summarize issues, which includes running job cost report and gathering information from Unifier and Foundation to discuss with project managers. Record communication from meetings on report and distribute to project managers and division manager.
• Inactivate jobs in Foundation based on information and direction during billing meetings.
• Process required tracking sheets during quarter job closeouts for delivery to Controller.
• Process city permits/license renewals.
• Upload jobs into Foundation and Concur.
• Support AR Supervisor with any reporting tasks as needed.
• Support AR staff in the absence of coworkers
• Other ad-hoc duties in support of the Accounting department.

Expectations: Tactical Responsibilities

• Track and follow up on all invoices sent for timely payment after 45 days of no pay. Escalate to Supervisor after 60 days.
• Address and adjust rejection invoices within 2 business days. Escalate rejections that aren’t resolved within 2-5 business days with Supervisor.
• Post invoices daily as they are being entered in Foundation.
• Deliver and submit all invoices to customer within 2 business days of posting in Foundation.
• Reply to correspondences (emails, chats, voicemails, etc) within 1 business day.
• Timely submission of billing to our customer as completed between operations and AR.
• Ensure all month end deadlines are met in accordance to the month close calendar
• Be able to assist Operations with any questions or concerns to job costs, including but not limited to running cost reports from Foundation.
• Act as a liaison between the company and our customer as AR payment follow ups are needed.
• Support all AR staff when there are absences, or a need arises.

Expectations: Company Standards

• All work will be performed in accordance with all government laws, regulations, ordinances, and court rulings in those jurisdictions in which the company operates.
• All routine work will be documented in the system of record (Filemaker, Foundation, P6). The information included in the Project Life Cycle Manual is proprietary.
• All work will be performed according to company policies and standards inherent in all position agreements, employee manuals, ongoing policy memoranda, and facilities and dress codes.
• Client and company information will be held as strictly confidential outside the company.
• All telephone calls, both internal and external, will be returned within one business day and within two hours whenever possible.
• Employee’s supervisor will be notified in writing and verbally of any issues to be resolved or deadlines that cannot be met by reporting person, prior to the due date.
• Employee will provide assistance to other departments as requested.
• All business communications, whether verbal, visual, or written, whether for internal or external use, will be professional in tone and content and in accordance with applicable and existing company policies and standards.
• Employees will respect each other’s time, space and need for concentration. Socializing and interruptions must not impede workflow.
• Employees will have, at a minimum, biweekly, regularly-scheduled meetings with their manager.
• Employees are encouraged to recommend ideas for the improvement of systems, and their department/position.
• Employees are encouraged to constantly look at opportunities to promote their own development through advancement, education, etc. to maximize their potential and job satisfaction.

Job Type: Full-time

Pay: $23.50 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Sacramento, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)
• Accounts receivable: 3 years (Required)
• Primavera P6: 1 year (Preferred)
• Accounting software: 3 years (Preferred)
• FileMaker: 1 year (Preferred)

Work Location: One location