Event Rentals Manager

The Event Rentals Manager is responsible for all outside rental sales activities, from initial enquiries to bookings. Overseeing all the details that go into private event rentals, most prominently weddings. They work with couples and renters to ensure their rental experience goes well. They create magic for wedding couples and support vendors and the Charles Allis and Villa Terrace Art Museum venues. They will work closely with the Event Services & Bar Manager, overseeing seasonal Rentals Assistant and part-time event staff. This is a full-time position and reports to the museum director. Must be available July 8-20th of 2024.

Responsibilities and Job Description

• Works with customers of weddings, private, and corporate events to ensure an excellent guest experience from initial inquiry/site tour to event day execution. This includes date reservation, vendor referrals, determination of costs and fees, assistance before, during, and after your event, coordination of delivery schedules, event timeline creation, event set up and breakdown.
• Generate Sales through timely responses to inbound inquiries
• Manages department budget, including annual sales goals
• Negotiate and draft event contracts.
• Establish, develop, and maintain relationships with industry vendors, approved caterers and museum stakeholders (Board members, volunteers and members)—occasional attendance at local industry events.
• Manage the “event” social media page for the Villa Terrace.
• Provides excellent customer service and addresses customers' needs promptly and effectively.
• Able to lift 50 lbs and able to do stairs, work in a fast-paced indoor/outdoor environment with heavy exercise
• Heaviest work season Mid May-October: Ability to work flexible and irregular hours that may vary due to event schedule and will include evenings, weekends and holiday weekends such as Memorial and Labor days.

Candidate Strengths

• Strong project management and organizational skills to which the ability to prioritize and manage multiple projects on time is essential; excellent situational adaptability
• Exceptional interpersonal skills and the ability to work collaboratively with cross-functional teams.
• You are a guest-focused, friendly, and outgoing team leader and player.
• Demonstrates a desire to lead and grow with a specialty team.
• Knowledge and ability to use computer programs such as Google Suite, Microsoft Word, Excel, Outlook and ordering systems..
• Be proactive and prompt with strong attention to detail and communication skills.
• Available to work a flexible schedule, including weekends, some holidays (Memorial Day & Labor Day), days, and nights.
• Interest in visual arts and appreciation for historic house museums is a plus

Education & Experience

• Associate's degree in Business Administration, Communications or a related field
• 3-4 years of proven sales/events experience. Wedding and hospitality experience is preferred

This job description does not contain a comprehensive list of all activities, duties or responsibilities that are required of the associate. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

To apply, please send resume to the Museum Director at jharvey@cavtmuseums.org.

Job Type: Full-time

Pay: $43,000.00 - $53,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Shift:

• 10 hour shift
• Day shift
• Evening shift

Weekly day range:

• Weekends as needed

Ability to Relocate:

• Milwaukee, WI 53202: Relocate before starting work (Required)

Work Location: In person