Law Office Manager

Law Office Manager
Our Firm seeks an experienced Professional Officer Manager to work directly with Partners and staff. At least 3 years experience as a law firm officer manager or administrator:

* Sharp written and verbal communication skills, including grammar and vocabulary,

* Ability to multi-task and prioritize deadlines/deliverables,

* Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, Excel, PowerPoint in a Windows environment,

* A calm head and steady hand to deal with the unexpected,

* Complete reliability handling confidential, often highly sensitive information,

* Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked,

* Very strong organizational skills and *extreme attention to detail;*

* A highly professional demeanor, positive outlook and a can-do attitude'

* Work with bookkeeper to review all expenses;

* Banking (deposits, wires and ACH transfers);

* Responsible for ensuring all time is accounted for by partners and attorneys to send out monthly bills;

* Oversee vendors, negotiate with and/or interface with them to ensure work properly performed and costs are appropriate;

* Maintain firm’s IT/software/hardware by ensuring all computers, printers, etc. are working, and if they’re not, report back and develop a plan for repairs with IT company;

*Human resource management;

* Manage staff and schedules;

* Maintain records of time off, vacations, and other personnel matters as they arise;

* Coordinate appointments and meetings;

* Schedule conference rooms;

* Manage facilities;

* Plan, support, and implement logistics for client meetings;

* Coordinate meetings, teleconference, and video conferences;
* Coordinate with clients, outside counsel and other vendors to obtain and exchange information and documentation related to legal matters;
* Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep Partners informed by communicating a wide variety of information;
* Prepare legal correspondence and presentations;
* Train support staff in the use of all office systems, including case management system and filing protocols;
* Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials.

Experience in Office 365, Bill4Time, Quickbooks Online

Benefits: Health Insurance, Vacation Pay, 401(k) after 3 years vested in firm, discretionary annual bonus

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: One location