Purchasing Coordinator

About Charles T. Sitrin Health Care Center:

As a preeminent health care provider, Sitrin is dedicated to providing compassionate, professional care, and continues to seek innovative solutions to meet the medical, social, behavioral, recreational, and support needs of those it serves with respect, dignity, and fiscal responsibility. Sitrin services include comprehensive medical rehabilitation, skilled nursing and respite care, a military rehabilitation program, residential care for individuals with developmental disabilities, dental services, child care, medically-affiliated adult day health care, assisted living, and affordable housing.

Job Description:

DEPARTMENT: Administration

POSITION: Purchasing Coordinator

SUPERVISION: Vice President of Long Term Care Services

Pay Rate - $18 - $20 per hour!

Duties:

Develop effective and reliable sources of supply, to buy competitively, control inventory costs and levels. Support operations with an uninterrupted flow of supplies. Improve quality, identify and neutralize potential threats. Gather and disseminate information. Handle the purchasing and supply management function proactively in an ethical, professional, and cost effective manner.

Schedule and purchase of designated nursing supplies for the skilled and rehab nursing units, Cedarbrook, Gan Kavod, Child Care Center, Dental Clinic, Adult Day Health Care Center, and Neuro Unit. Receive and store any orders. Utilize SOS inventory software to enter and receive P.O.'s. Report monthly activity to the accounting department. Issue supplies utilizing Medical Supply Forms provided by units listed above.

Schedule and purchase of designated equipment supplies for the Health Care Center, Gan Kavod, Child Care Center, Dental Clinics, and Camp Sitrin. Receive and store any orders. Utilize inflow and MatrixCare inventory software to enter and receive P.O.'s Report monthly activity to the accounting department. Issue supplies utilizing Medical Supply Forms provided by units listed above.

Oversee ordering of oxygen and maintain proper inventory levels on each nursing unit. Track and have ready for pick up all empty oxygen tanks on delivery/pick up days to control tank rental costs.

Order and maintain designated "House Stock" inventory. Confirm syringe count in the cage in the storeroom as syringes are added or removed. Analyze invoices for unusual purchases and report any anomalies to Administrator.

Track, summarize and report evening/night/weekend in-house nursing requisitions on a monthly basis.

Update the Inflow database of all changes with current or new vendor, item or cost information.

Work closely with Accounts Payable Clerk to assure that proper paperwork is submitted timely to pay vendor invoices and to receive appropriate discounts. Also, provide information to the Director of Finance for annual departmental supply and capital budgets as needed.

Schedule and meet with current vendors on or off site as required.

Receive incoming mail and correspondence for the Purchasing Department. Handle all outgoing mail as required.

Complete quarterly inventory and report to accounting.

Write new and update current policies and procedures as required or at least annually.

Respond in an efficient manner to all supply requests made by nursing and all other units on a daily basis.

Quote and order any capital equipment requirements.

Meet as requested with the Director of Nursing and Unit Managers to analyze nursing unit's supply issues and compare to unit budget.

Through quoting, on a continuing basis, confirm the facility is getting the best pricing available from current or new sources.

Order, receive, and deliver to the nursing units on a monthly basis, all Medicare B nursing supplies, as per resident requirement. Keep all records of deliveries and information up to date.

In coordination with Dietary Department each month, supply vendor with all current enteral feeding supply requirements and all changes for Medical B covered residents. Conduct a monthly inventory in conjunction with the vendor representative. Receive, check, and store monthly delivery. Supply to the nursing units needed supplies for formula (labeled with residents' name), syringes and pump sets. Keep current records of deliveries and activity along with any other correspondence.

Research the utilization of new vendors and coordinate the sampling/demoing of new products as the need arises.

Maintain current vendor catalogs and price lists.

Reviews residents' information on the physician order form tube feedings sheet so that feeding and nursing supplies can be obtained through our Medicare B vendors. Access certifications of medical necessity and packing slips, which contain resident PHI, when necessary.

Performs duties according to the highest ethical and moral standards and in adherence with the facility's corporate compliance plan and all applicable governing laws. Adheres to the facility's confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees as necessary to perform job duties.

Performs and other duties as assigned by the Vice President of Long Term Care Services.

Requirements:

Qualifications:

Ability to understand and interpret departmental budget numbers in regards to inventory costs and control.

Strong organizational and communication skills.

Ability to work independently and carry out required duties.

Ability to adapt to a fast paced and frequently changing environment

Minimum two year degree in materials management or related field plus one year of experience in a purchasing environment, preferable health care.

Additional Information:

Charles T. Sitrin Health Care Center Inc. endeavors to make applying for a position accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact HR Department/Recruiter/Human Resources at 315-797-3114 or hr@sitrin.com.

Sitrin is an affirmative action/equal opportunity employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Application Instructions:

Persons interested in applying for the above position, please submit the following documents by clicking on the APPLY NOW button.

• Resume/CV
• Cover letter describing your interest in this position

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