Accounting Specialist

The Accounting Specialist provides support to the Finance Department by completing various accounting activities including assisting with the monthly accounting close, assisting with financial analyses and providing back up for various other accounting duties. The incumbent will specialize in the Accounts Payable area and be available as backup for the Accounts Receivable area.

Accounts Payable

• Processes and prepares all Accounts Payable invoices for entry into the enterprise resource planning (ERP) system.
• Assures proper approval of non-Purchase Order (PO) vendor invoices and three-way matching of PO vendor invoices.
• Assigns account distribution coding to non-PO invoices received.
• Contacts vendors, receiving, quality inspection or procurement to resolve invoice discrepancies.
• Reconciles vendor statements against open invoices in our ERP system.
• Maintains close contact with Quality Assurance and Receiving departments to ensure received orders are closed on a timely basis.
• Maintains Accounts Payable files and AP electronic files.
• Reconciles accrued payables general ledger accounts for month end close to assure the capture of any invoices not in the ERP system.
• Validates reports and prepares excel analysis as requested.
• Performs review and resolution of trial balances and goods in inspection reports on a weekly basis.
• Creates and calculates files used for tax returns for North Carolina monthly filing.
• Calculates purchase price variances and follow-up/research discrepancies.

Accounts Receivable

• Assists as a backup for Accounts Receivable invoicing process.
• Assists as a backup for the inputs and updates of customer credit limits and terms into the ERP system.
• Assists as a backup for customer contacts to collect payment and resolve past due accounts.
• Assists as a backup and assist in research and resolutions of payment discrepancies, customer non-payment, delayed payments and other irregularities.
• Assists as a backup for entering of cash receipts and allocation of payments in the ERP system.

Other Duties

• Assists with month end close processes.
• Prepares account reconciliations on an as needed basis.
• Assists with budget and analysis schedules, both monthly and annually.
• Assists with entering semi-annual physical inventory into accounting data base.
• Assists with month end journal entries.

• Adheres to GMP/QSR requirements and follows applicable QMS documentation (e.g., SOP’s, Work Instructions) to successfully accomplish job requirements.
• Follows Personal Protective Equipment (PPE) policies and procedures, including wearing hearing protection, safety shoes, gloves, eye protection as required.
• Follows gowning procedures in designated areas.
• Follows established safety requirements and adheres to the Health Safety and Environment Management System.
• Performs other job-related responsibilities as assigned.

Qualitifications:

• Associates or bachelor’s degree in accounting, or equivalent experience.
• Three to five years related experience and/or training preferred.
• ERP experience is a plus.
• Must be proficient in Microsoft Excel, PowerPoint, Word and Outlook, or have ability to learn these skills rapidly. Software utilization is required.
• Basic knowledge of applicable regulatory standards, specifically ISO 13485 and/or ISO 9001 or possess the ability to understand and enforce the practices.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
• Ability to carry out instructions in written or oral form.
• Ability to manage a technical project, understanding client needs, how the needs relate to the scope of the project and how changes will affect other systems.