Accounts Payable Specialist II

JOB PURPOSE

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The Accounts Payable Specialist II has an increased level of experience, expertise and responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews, audits and enters vendor invoices into NetSuite

• 3 way match PO to receiving to invoice

• Preparing and uploading large AR data files into NetSuite
• Interacts and resolves problems with vendors, internal and external customers
• Reconciles vendor statements
• Performs audit and compliance review of corporate credit card activity
• Answer all vendor inquiries
• Reconciles invoices to weekly wire transfers
• Responsible for the void check process
• Printing checks or ACH processing
• Assist with accounts receivable with AR vs AP reconciliations
• Executes internal controls related to assigned areas and tasks
• Print accounts payable reports and maintain files
• Completes work to meet departments weekly and monthly deadlines
• Coaches and assists internal customers on AP issues
• Maintain high level of confidentiality and awareness
• Performs special projects as requested by Management
• Prepare, maintain and reporting of 1099 records

• Assist with other projects as needed

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SKILLS AND KNOWLEDGE

1. Advanced accounting and bookkeeping techniques, practices, and procedures
2. Ability to calculate, post and manage accounting figures and financial records
3. High degree of accuracy and attention to detail with the ability to use sound judgement
4. Excellent verbal, written communication and interpersonal skills
5. Ability to prioritize and meet departments weekly and monthly deliverables
6. Microsoft Excel -- ability to create spreadsheets, formulas, use pivot tables and VLOOKUP's
7. Microsoft Windows Applications i.e. Outlook, MS Word
8. Multi-task, and possess strong organizational skills
9. Oracle NetSuite knowledge

JOB REQUIREMENTS

• Associates degree preferred
• Strong Full Cycle AP experience 5 years with heavy volume
• Oracle NetSuite
• MS Excel -- advanced
• 3 Way Match
• Strong data entry
• Organized /Detail Oriented
• Internal/ external customer relations
• E-procurement 3way match
• 1099 filing

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

PHYSICAL DEMANDS

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.

FLSA OVERTIME CATEGORY

Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.

EVALUATION

Performance will be evaluated in accordance with Charter Schools USA's policy.

DECLARATION

The Charter Schools USA Human Resources Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by Human Resources Department will be subject to disciplinary action up to and including termination.