Human Resources/Payroll Clerk

Job Description

Job Title: Payroll Clerk

Department: Business Office

Position Summary: The Payroll Clerk is accountable for collecting timekeeping information, incorporating a variety of deductions into periodic payroll, and issuing pay and pay-related information to employees.

Essential Duties & Responsibilities:

• Essential Duties include the following. Other duties may be assigned.
• Must be able to follow detailed instructions and communicate effectively both orally and in writing.
• Must be organized and able to work to specified deadlines.
• Able to work on computer(s) for long periods of time in an office environment.
• Must exhibit patience and tact in dealing with employees.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the accounting/payroll terminology and methodology.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.
• Maintains complete and accurate records of all payroll transactions in accordance to company policy and federal/state regulations.
• Collect and summarize timekeeping information.
• Process employee direct-deposits, advances, paybacks, and card payments as applicable.
• Update and process payroll records by entering changes in exemptions, insurance coverage, savings deductions, garnishments, and job title and department/divisions transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.
• Obtain supervisor approval for overtime and time card discrepancies. And, resolves discrepancies by collecting and analyzing information.
• Print and issue pay checks when applicable.
• Process and close periodic payrolls.
• Calculate and process commissions for applicable employees.
• Process and issue annual W-2 forms to employees.
• Ability to completed additional duties and projects as assigned.
• Immediately report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers.
• Comply with all company policies as required. ie: Meal and rest period policy, timekeeping, etc.
• Complete all required HR training modules in KPA
• Complete all required certification courses respective to position.
• Maintain a valid driver’s license and immediately inform management of any changes in its status.
• Maintain a professional appearance. ie: a high level of personal grooming, hygiene, and uniform appearance.

MARGINAL DUTIES

Marginal Duties include the following. Other duties may be assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to read and comprehend instructions and information; Professional personal appearance; Excellent communication skills; Ability to meet company’s production and quality standards; Customer service skills; Excellent attention to detail and organization skills; Organized and able to work to deadlines; Excellent math skills and ability to perform complex calculations.

Education & Experience:

• High school diploma or equivalent.
• Associates or Bachelor degree preferred.
• Minimum 2 years of payroll or accounting experience.