What are the responsibilities and job description for the Part Time Office Administrator position at Chic Soul?
We’re seeking a friendly, energetic, and well-organized Office Administrator to join our team and support the day-today operations of our office. As part of our Human Resources Team, our Office Administrator provides care and services to create an environment where our team thrives. This position is a blend of administrative tasks, human resources, operations, and hospitality and requires the ability to adapt to changing priorities with little or no notice. The ideal candidate should demonstrate exceptional attention to detail, ability to work independently, and have a positive, eager attitude.
Day-to-Day Responsibilities:
- Carry out clerical duties including answering phone calls, welcoming and directing visitors at the front entry, and sorting and distributing mail.
- Organize and maintain records, documentation, and files, particularly more complex or sensitive files containing financial or employee files.
- Serve as the point person for mailings, office supplies, and errands.
- Perform bookkeeping tasks such as budget tracking and accounts payable monitoring.
- Answer team member questions regarding HR-related issues.
- Support HR Team in recruiting, screening, and interviewing candidates
- Oversee the maintenance of office facilities and equipment, including serving as liaison with outside vendors.
- Other duties as assigned.
Skills Needed to Succeed:
- Quick thinker/learner with “business owner” mentality who will handle assignments, tasks, and projects with initiative.
- Self-motivated with a positive attitude and ability to thrive in an ever-changing, dynamic environment.
- Comfortable handling confidential information.
- Meticulous eye for detail, accuracy, and high standards of presentation.
- Sound judgment and excellent computer, phone, and in-person skills.
- Ability to prioritize and complete complex administrative tasks.
- Passion for continuous improvement and ability to recommend improvements!
Job Type: Part-time
Pay: $13.00 - $16.00 per hour
Benefits:
- Employee discount
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Opelika, AL 36801: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Required)
Experience:
- Administrative Assistants & Receptionists: 1 year (Preferred)
Work Location: One location