Development Coordinator, Board Operations

Title: Development Coordinator, Board Operations 

Exemption Status: Non-exempt

Department:  Development

Reports to: Associate Vice President of Board Operations & Special Initiatives      

Year-Round Full-time 

Position Overview:

We are seeking a dynamic and organized individual to join our team as a development coordinator, Board Operations. This role is crucial to ensuring seamless coordination and support for the Board of Directors, managing various projects, and overseeing writing assignments related to the Garden's initiatives.

Responsibilities

In this role you will be responsible for the following:  

• Board Support

• Coordinate and schedule Board meetings, ensuring all logistics are in place.
• Prepare meeting agendas, distribute materials, and take meeting minutes.
• Assist in the onboarding of new Board members and maintain accurate records.
• Provide “concierge level” service to Board members, including the coordination of mailings throughout the year.
• Serve as the administrator of BoardEffect software to support Board and committee meetings.
• Support and provide direction for committee liaisons throughout the organization.
• Maintain confidentiality around meeting materials.

• Writing Projects

• Create well-researched and compelling content for reports, presentations, and other written materials.
• Collaborate with subject matter experts to gather information for various projects.
• Edit and proofread documents to ensure accuracy, clarity, and adherence to organizational standards.
• Craft messaging that aligns with the Garden’s mission and values.

• Project Management

• Collaborate with different departments to initiate, plan, and execute various projects related to onboarding new directors, making committee assignments, keeping web pages up to date, annual Board and Woman’s Board directories, gift deliveries, Annual Fund mailings, etc.
• Develop and maintain project timelines, ensuring milestones are met.
• Monitor project budgets and resources, reporting on progress regularly.
• Identify potential risks and implement strategies to mitigate them.

• Communication and Collaboration

• Serve as liaison between the Board and other departments within the organization.
• Foster effective communication channels to ensure information flow and project alignment.
• Work closely with stakeholders to gather requirements and feedback.

• Other Duties

• Provide support to the Assistant Vice President of Board Operations & Special Initiatives.
• Draft briefings for President & CEO as needed.

Chicago Botanic Garden Values & Behaviors:

Qualifications
 Our ideal candidate will have the following:

• Strong project management skills, with a track record of successfully managing and completing projects on time and within budget.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and project management tools.
• Bachelor’s degree in business administration, project management, communications, or a related field or comparable work experience.
• At least three years’ experience in providing support to executive-level leadership or boards or comparable experience.

Physical Demands: 

Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds. 

Why Apply? 
 Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability, or any other federal, state, or local protected class.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX Coordinator should you have questions or concerns. Please do not call this number to inquire about job postings or the status of your application, or with solicitations from companies or third-party recruiters.