What are the responsibilities and job description for the Executive Assistant position at Chicago Title?
Job Description: Executive Assistant
POSITION OVERVIEW:
Chicago Title is looking for an Executive Assistant to join our Fortune 300 Company to perform a variety of administrative tasks and to support our company’s senior-level managers. The Executive Assistant directly supports both the SVP King/Pierce County Manager and the VP Escrow County Manager and serves as a key facilitator in the daily needs of the operation. This dynamic position requires the ability to anticipate needs in a fast-paced environment, execute multiple projects simultaneously, have meticulous attention to detail while maintaining strict confidentiality.
PRIMARY RESPONSIBILITIES:
- Provides executive level support to SVP County Manager and VP Escrow Manager.
- Prepares financial reports, production reports, and compiles data for management meetings
- Processes expense reports, invoices, and accounting check requests
- Coordinates travel itineraries, meeting logistics, and calendar management
- Assists with the employee onboarding process and file records
- Manages the ticket database and arrangements for sports games and concerts
- Assists with the community give back program and employee events
- Contributes team effort by supporting department managers and employees, such as purchasing supply orders, facility needs, catering orders and vendor relations.
REQUIRED QUALIFICATIONS:
- Detail oriented, with exceptional organizational and planning skills
- Commitment to providing the highest level of service, both internally and externally
- Excellent interpersonal and communication skills, both verbal and written
- Ability to take initiative and work independently, as well as be a team player
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Upholds confidentiality in a professional manner with sensitive information
- Previous experience in an executive assistant role
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: One location