What are the responsibilities and job description for the Assistant secretary position at Chiesi Group?
Who we are looking for
Purpose
The Talent Acquisition Specialist plays a pivotal role in a company’s success by ensuring a smooth and efficient recruitment process and attracting and retaining the best talent, which is crucial for achieving long-term business goals.
Main Responsibilities
- Schedule interviews and candidate debrief sessions.
- Coordinate communication between candidates and hiring managers.
- Arrange candidate travel and process candidate expenses.
- Manage the posting process for all US positions.
- Ensure job descriptions are detailed and accurately reflect the roles and responsibilities of the position.
- Offer Letter Preparation
- Draft and send out job offer letters to successful candidates, ensuring clarity in terms and conditions of employment.
- Database Maintenance
- Maintain an organized record of candidate information, including resumes, assignments, and contact details.
- Program Management
- Track the progress of referrals and maintain the employee referral database to ensure employees are kept abreast of their submitted referrals.
- Candidate Experience
- Support the design and implementation of candidate experience surveys to gather feedback and improve recruitment processes.
Additional Responsibilities
- Monitor key performance indicators such as time-to-hire and source of hire to assess recruitment efficiency.
- Assist new hires in integrating into the company by assisting with the onboarding process.
- Provide assistance with Talent Acquisition related tasks and projects as necessary to support the overall goals of the TA department.
- Participate in job fairs and host in-house recruitment events to promote the company as an employer of choice.
- Actively contribute to the sustainability goals to further the impact on patients, customers, employees, the community, and the planet by demonstrating a shared value mindset.
Experience Required
- Proficiency in using Applicant Tracking Systems (ATS) and other HR software. SuccessFactors experience is desired.
- Strong verbal and written communication skills to effectively interact with candidates and hiring managers simultaneously.
- Excellent interpersonal skills to build relationships with candidates and colleagues.
- Efficiently managing time to meet recruitment deadlines and KPIs.
- Ability to successfully manage multiple tasks and multifunctional resources concurrently while maintaining high attention to detail while responding to rapidly changing priorities and aggressive deadlines.
- Proficient in MS Office (Word, Excel, PowerPoint), Adobe
Education
Bachelor’s degree in Human Resources, Business Administration, or a related field, or 5 years of equivalent experience in a related HR field in lieu of a degree.
Chiesi USA is an equal opportunity employer committed to hiring a diverse work force at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law.
This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
Last updated : 2024-09-10
