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Business Development Executive Assistant

Children's Rehabilitation Institute TeletonUSA
San Antonio, TX Full Time
POSTED ON 4/16/2024
SUMMARY OF RESPONSIBILITIES:
  • Serves as project lead when assigned.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Receive and channel calls from the public when they have nothing to do with medical area.
  • Receive and channel emails from the “Contact US” account
  • Checks the collection area
  • Responsible for the inventory of all promotional materials so that all employees have access to them
  • Support all fundraising events
  • Contributes to team effort by accomplishing related results as needed.
ESSENTIAL JOB FUNCTIONS:
  • Enhances executive's effectiveness by providing information management support; representing the executive to others.
  • Comply with HIPPA as this position may have access to protected health information in the clinical and financial records to conduct job duties.
JOB SPECIFICATIONS:
KNOWLEDGE/SKILLS/EXPERIENCE:
  • A minimum of 3 years’ experience providing support at an executive level.
  • Writing Skills, Reporting Skills, Verbal Communication, Attention to detail and accuracy.
  • Supply Management, Equipment Maintenance.
  • Scheduling, Microsoft Office Skills, Organizational and planning skills.
  • Time Management, Presentation Skills.
  • Travel Logistics, Judgment and decision-making ability.
  • Confidentiality, Initiative.
  • Problem analysis and problem-solving skills, Information gathering and monitoring skills.
  • Knowledge of standard office administrative practices and procedures.
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
EDUCATION/CERTIFICATIONS:
  • Bachelor’s degree preferred but not required
GENERAL INFORMATION:
  • Bilingual in Spanish preferred.

Salary.com Estimation for Business Development Executive Assistant in San Antonio, TX
$71,057 to $91,947
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