Administrative Associate - IHS

Job Description

PURPOSE OF POSITION:

This is a full time position where the person provides general administrative support, including data entry, word processing, typing, filing, answering telephones and other administrative support and/or projects necessary for the functioning and development of Integrated Health Service.

ESSENTIAL RESPONSIBILITIES:

• Provide reception services including staffing the front desk, answering phone calls, and directing callers to the appropriate IHS team member.
• Data entry including, but not limited to, information needed in the Magellan Portal, Kaleidacare, maintaining spreadsheets, and other activities necessary to support the collection of data for Integrated Health Service.
• Maintain inventory for office supplies, order, and replenish as needed.
• Maintain inventory of necessary forms such as brochures, membership cards, and enrollment documents.
• Create and maintain resource file for IHS team, including making files for new resources, ensuring information is current and accurate, and replenishing forms as needed
• Provide assistance as needed in meeting preparation including copying documents, arranging room, and setting out meeting supplies and refreshments.
• Prepare communications to IHS members that may include large scale mailings to all members.
• Assist as needed with required reporting for IHS program.
• Prepare and maintain ‘go bags’ for IHS off-site enrollments and community presentations.
• Facilitates program satisfaction surveys as directed.
• Assist with administrative projects as requested.

OTHER RESPONSIBILITIES:

• Provide coordination of travel arrangements as needed.
• Makes copies of handouts and other information as needed.
• Availability to travel between IHS office, Children’s Square main campus, and other off site meeting locations as needed.
• Performs other clerical duties and reports as assigned by the IHS Program Manager.
• Completes mandatory training and other training as required by Children’s Square USA or the IHS Program Manager.
• Attends and actively participates in team meetings by preparing agendas and taking minutes as needed
• Promotes a positive team environment.

ESSENTIAL QUALIFICATIONS:

• High School diploma or equivalent.
• Knowledge of Microsoft Office Suite and the ability to maintain and format spreadsheets.
• Strong written and verbal communication skills.
• Ability to take initiative, work independently and manage multiple tasks.
• Clean driving record, reliable transportation, and ability to travel between IHS office, Children’s Square main campus, and other meeting locations as necessary.
• Professional appearance, demeanor, and dependability.
• Ability to appropriately handle confidential information.
• Ability to interact with coworkers, clients, families and children with sensitivity and responsiveness to cultural and socioeconomic characteristics.

Company Description

Children’s Square U.S.A. is a private, not-for profit organization. Founded in 1882, Children’s Square U.S.A. has a rich history of caring for children from birth to 23 and their families, instilling hope and helping to restore lives.

Our mission: Building a bright future for children and families.

Our vision: To be a center of excellence empowering over 2,000 children daily to have a bright future through social and emotional wellness by December 31, 2031

Our employees are the heart of who we are. If you have an interest in truly making a difference in the life of a child, Children’s Square U.S.A. may just be what you are looking for. Our mission-focused programming impacts the lives of over 1000 children and their families each and every day. Be a part of team that cares and comes to work each day with the desire to build a better tomorrow for a child.

Children’s Square U.S.A. is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Children’s Square U.S.A. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Voluntary Term Life Insurance
• Short-term Disability Insurance
• Long-term Disability Insurance
• Cancer and Intensive Care Insurance
• Paid Holidays
• Paid Time Off (PTO)
• New Child Leave
• Unpaid Leave
• Family and Medical Leave
• Retirement Program
• Tax Sheltered Annuity
• Nursing Services on Campus
• Employee Assistance Program