Front Desk

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. . The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize, schedule and conduct tours as needed with at least 75% conversion
• Write and distribute email, messages, letters, flyers, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Follows and completes the required CLFC Procare Weekly Checklist.
• Fills in classrooms, kitchen, and conducts bus runs as needed to maintain coverage.
• Completes and checks bus runs as assigned and necessary.
• Ensures efficient management of telephone calls and is able to turn 80% of inquiry calls into tours.
• Maintains children’s files and maintains at least a 90% completion rate at all times.
• Assists and/or creates school event calendars, newsletters, memos, and social media posts as assigned.
• Assists in New Staff Orientation and staff scheduling
• Participates in activities of professional and personal growth to maximize opportunity for succession within management.
• Completes additional daily operational duties as assigned.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $14 - $16