Director of Business

Director of Business

Description

Classification

Exempt

Accountability

This position reports directly to the Headmaster/Associate Headmaster

Date Updated:

March 4, 2024

JOB DESCRIPTION

Summary/Objective

The Director of Business is responsible for providing strategic leadership in developing Human Resources guidance, practices, tools, and solutions to implement CHA’s mission, vision, and strategic initiatives and enabling leadership to develop a robust, high-performance culture. This position will also oversee the function and effectiveness of all offices, maintain all school insurance, school business policies and procedures, and oversee the functions of the Business Assistant, main receptionist, cafeteria and school store coordinator. This position must agree with and support the Faculty/Board Member's Covenant and agree with/help fulfill CHA's Mission Statement.

Essential Functions (Responsibilities and Tasks)

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Human Resources:

• Develop organization strategies by anticipating, identifying, clarifying, and researching the organization’s HR needs, issues, and priorities

• Participate in leadership meetings and work closely with leaders to maintain awareness of and support initiatives, goals, and needs throughout the organization

• Implement HR strategies and best practices by establishing department accountabilities and processes, and leading staff and functions, including talent acquisition and diversity, onboarding, performance management, employee development tracking and accountability, engagement and retention, employee relations, compensation and benefits, HR reporting and systems, workplace safety, legal compliance, and other HR functions

• Provide counsel, guidance, and coaching to senior leaders, supervisors, and employees to ensure individual and team effectiveness; advise, investigate, and resolve employee relations issues and complaints

• Maintain up-to-date knowledge in the areas of employment law, training, and compliance with federal, state, and local regulations and legal requirements and protect the interests of CHA

• Guide leader and employee actions by researching, developing, and updating HR policies and procedures for the organization

• Design and implement recruitment and talent acquisition strategies in building talent pipelines for current and future job openings, sourcing tools and techniques, and leveraging social media

• Manage compensation plan and pay structure, benefit plans, and relationships with consultants and vendors to provide competitive and equitable compensation, creatively manage benefit costs and mitigate financial risks

• Facilitate training for leaders, supervisors, and employees on HR-related topics

• Assist the Headmaster in ensuring a positive workplace environment that supports staff engagement, a sustainable and healthy work/life integration, and optimum productivity and performance

• Oversee duties of the Receptionist

• Oversee the Kitchen Supervisor and staff

• Oversee duties of the Business Assistant

• Oversee the School Store Coordinator

• Approve/Disapprove time off and secure work schedules for support staff

• Supervise and evaluate Support Staff that reports to the Director of Business

• Review and help write job descriptions for all staff positions

• Hire and terminate all office and kitchen staff and assist the appropriate supervisors in employee evaluations and conferences

• Maintain digital personnel records for all employees in HRIS

Financial:

• Oversee Day school and General budget

• Maintain salaries in current Human Resource Information Systemand conduct monthly payroll

• Maintain confidentiality of all transactions and information relating to finances

• Assist Financial Controller complete annual audits requested from Insurance companies and 401K audit

Facilities/Assets & Insurance:

• Secure pricing and/or bids on major items and/or projects when requested

• Update and maintain all business procedures of the school

• Review and secure all insurance for the building and its contents

• Process/report all insurance claims

• Secure vehicle insurance, process and report any claims

Safety/Health:

• Work with government officials to satisfy safety and health requirements

• Work with School Nurse to maintain emergency procedures and certifications for the facility and those working or attending the academy

Operations:

• Communicate regularly with support staff to ensure procedures and tasks are functioning effectively and efficiently

• Provide continuing education classes for support staff, including computer programs and office procedures

• Maintain, purchase, and/or implement contracts for office equipment, including vending machines school-wide

• Review school handbooks such as the Faculty Handbook, Parent Handbook, and Policy and Procedure Manual

• Maintain a business-like atmosphere in all three offices

General

• Attends staff meetings, committee meetings, and all other meetings that are required

• Attends Professional Development training and devotions throughout the year

Competencies (Qualifications)

• Verbal and Written Communication Proficiency

• Maintain Confidentiality

• Attention to Detail

• Interpersonal Skills

• Teamwork Skills

• Decision Making

• Enforce Policies

• Stress Management/Composure

• Leadership and Management Skills

• Learning Orientation

• Ethical Conduct

• Flexibility and Adaptability

• Initiative

• Time Management

• Clerical Skills: Computer, phone, Copier/Printer

• Organizational skills

Supervisor Responsibility

Supervise the Main Office Receptionist, Business Assistant, Kitchen Supervisor and Kitchen Staff and School Store Coordinator

Work Environment

This job operates in a professional school environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Position Type/Expected Hours of Work

This is a full-time, 11-month salary position, payable on a 12-month pay schedule. Days and hours are M - F from 7:30 a.m. to 4 p.m. during the school calendar year. An additional 20 days will be required during the summer months.

Performance Standards

Tasks are to be completed well and in a timely manner (before or at due date), while representing Christian Heritage Academy in a way that is glorifying Christ.

Travel

Minimal Travel is required for training and conferences.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully

The school is currently a multi-level facility, which requires this position to navigate flights of stairs regularly to meet responsibilities as it relates to the school

Talking - must be able to express ideas and speak clearly and orally in person or over the phone to parents, students and/or other employees

Hearing ability to perceive sounds at normal speaking levels with or without correction and to receive detailed information through oral communication

Close visual acuity required for viewing a computer monitor, preparing and analyzing data and figures, transcribing and reading

Standing, walking and sitting for extended periods of time, moving about on foot for lecturing and monitoring students in the classroom, as well as throughout the building

Regularly sitting at the computer requiring dexterity of hands and fingers

Occasional lifting of at least 25 pounds

Environment is primarily indoors in a classroom environment

Required Education

Bachelor's degree

Preferred Education

Bachelor’s Degree or higher in Business or Human Resources

Additional Eligibility Qualifications

HR Certification recommended

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.