VP of Purchasing

JOB PURPOSE

The VP of Purchasing manages budgets, approves expenditures, and negotiates costs. This business-savvy role creates processes and performance metrics to increase efficiency and maximize cost savings.

RESPONSIBILITIES

Provides leadership to the Purchasing Department.

Manages yearly purchase budget.

Approves all expenditures over 5K.

Negotiates costs for all Official Rental Product Line (ORPL) equipment.

Creates processes and performance metrics for Purchasing Department.

Establishes and maintains vendor relationships to maximize value.

1. PROVIDES LEADERSHIP TO THE PURCHASING DEPARTMENT BY:

• Ensuring that all staff is in compliance with CL processes and procedures.
• Supporting staff by making yourself regularly available and open to answer questions, problem solve and provide assistance.
• Guiding the department through changes, transitions, and new process implementation.
• Ensuring proper staffing levels and recruiting new staff and terminating problem staff.
• Building a culture where recognition, quality work, high productivity, and a positive team atmosphere are encouraged.
• Scheduling departmental conference calls/meetings on a regular basis.
• Keeping the department focused on its core objectives by not assuming new responsibilities unless necessary.

2. MANAGES YEARLY PURCHASE BUDGET BY:

• Working with Treasurer to establish the CAPEX budget for the calendar year.
• Allocating funds for different CAPEX needs within the company.
• Logging all CAPEX spending to be reviewed quarterly along with VP Asset Management and make changes and adjustments as needed.
• Discussing one-off purchase needs that may arise that might exceed budget but are worth coordinating with the Treasurer.

3. APPROVES ALL EXPENDITURES OVER 5K BY:

• Reviewing any and all potential expenditures with a value of $5K or more before they are purchased.
• Confirming that we do not have excess stock of any gear before approving new orders.
• Ensuring that the purchase about to be approved is the best price and vendor selection for the purchase before issuing final approval.
• Approving the expenditures only when comfortable that all required criteria are met, and logging it on the CAPEX spend report.

4. NEGOTIATES COSTS FOR ALL OFFICIAL RENTAL PRODUCT LINE (ORPL) EQUIPMENT BY:

• Working with vendors to negotiate terms and rates when a new ORPL product is decided upon.
• Ensuring warranty terms, parts, and rebates are also negotiated upfront.
• Ensuring the purchasing team is aware of the pricing agreement by updating MRC in Nexus.
• Referring back to existing ORPL products and negotiating new rates based on the age of the product.
• Negotiating one-time deals for larger purchases.

5. CREATES PROCESSES AND PERFORMANCE METRICS FOR THE PURCHASING DEPARTMENT BY:

• Updating flowcharts to create new processes to improve productivity and efficiency.
• Creating KPI metrics to evaluate staff and help determine compensation.
• Reviewing flowcharts to ensure new processes are resulting in higher efficiency.
• Reviewing KPIs to ensure the metrics are tracking properly throughout and productivity is met.

6. ESTABLISHES AND MAINTAINS VENDOR RELATIONSHIPS TO MAXIMIZE VALUE BY:

• Establishing relationships with vendors for new ORPL products that we are purchasing or might be purchasing in the future.
• Maintaining the existing vendor relationships for leverage as needs arise with the organization.
• Working with vendors to solve any cost/delivery discrepancies that may arise.
• Managing relationships with existing vendors and investigating relationships with new vendors to ensure purchasing expenditures are as low as possible.

ESSENTIAL ATTRIBUTES FOR SUCCESS IN THIS ROLE

PERSONAL ATTRIBUTES

• Self-motivated, ability to set and meet goals.
• Strong organizational, forward planning, and decision-making skills.
• Communication, with a passion for collaboration over confrontation.
• Encouraging leader.
• Quality conscious, and team results driven.
• Excel at multi-tasking and adapting.

PROFESSIONAL ATTRIBUTES

• Computer skills – MS Office, Excel, Word, OneNote, OneDrive, SharePoint, Zoom.
• Data analysis.
• Creative problem-solving.
• Presentation skills
• Reliable customer service.