Business Support Administrator - Client Services

Business Support Administrator - Client Services The Company Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. . Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. The Role To provide centralized support to Christie's Art Departments through the coordination of a variety of administrative activities. The Business Support Group is responsible for providing a high level of support to Specialist Department Sale Coordinators across the business on a day to day basis, particularly in busy sale periods. The team is charged with responding to Specialist Department requests via telephone, in-person and via email in an efficient and seamless manner. Specific duties & responsibilities will include but are not limited to Support Sale Coordinators with a variety of administrative tasks Provide support to Specialist Departments with the creation of Seller Agreements and Stock Orders by accurately capturing and processing the relevant information on JDE, etc. Liaise with Specialist Departments and Art Transport to arrange property pickup and shipments for incoming property for sale Liaise with Specialist Departments and Accounts Payable regarding PO receipting and follow up Process Temporary Releases and Site Transfers Responsible for liaising with and following up with Specialist Departments and Logistics for ongoing stock clearance Strong awareness of overall business activities and ability to communicate relevant information effectively Other duties assigned by Supervisor The Candidate High level of accuracy and attention to detail Ability to manage time effectively and work under pressure to tight deadlines Good communication and interpersonal skills with the ability to develop and maintain relationships Solid administrative/secretarial experience in a busy, commercial environment Computer literacy (Word, Excel packages and JDE desirable) Excellent organizational and time management skills Ability to problem solve and proactively follow up to ensure issue resolution Ability to work to tight deadlines The Benefits Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums) 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits) Life Insurance - 3x base salary up to $400k (100% paid by Christie’s) Disability Insurance (100% paid by Christie’s) Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks. Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year Annual Discretionary Performance Bonus Plan Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice. Perks and Discounts through Zo and Plum Benefits