Job Posting for Curatorial Affairs Administrative Coordinator at Chrysler Museum Of Art
Curatorial Affairs Administrative Coordinator
Curatorial Affairs / Curatorial
Director of Curatorial Affairs
February 2024
Coordinates administrative activities related to the Collections & Exhibitions, Conservation, and Curatorial Divisions; performs clerical functions, and provides administrative support for essential functions of all division members.
General Division Administrative Duties:
Maintains Division Operating Budgets, including exhibition and special project budgets.
Reconciles financial statements and prepares financial reports and/or projections.
Coordinates the ordering of supplies and equipment, and processes invoices.
In conjunction with relevant supervisors, prepares contracts for independent contractors along with coordinating payments.
Serves as department contact for other Museum departments, as well as external vendors and stakeholders, coordinating responses to inquiries with relevant staff.
Provide administrative support related to the Museum’s Committee on Collections and the Exhibition Advisory Committee
Provides administrative support for the department, including coordinating the overall schedule/calendar, distributing mail, preparing correspondence, facilitating meetings and special events, creating presentations and reports, making travel arrangements, as required.
Maintain departmental files and records, both digital and physical.
Perform other general duties as assigned or required.
Collections & Exhibitions Related:
Provide administrative and logistical support for assigned exhibitions and installations, coordinating the sharing of information, and drafting of necessary materials, including contracts, with relevant staff.
Provide administrative and logistical support for assigned exhibition catalogues and museum publications, including the securing of necessary image rights.
Prepares independent contracts for artists or gallery representatives.
Prepares final exhibition reports as stipulated in exhibition contracts, including documenting media coverage, gallery/event images and attendance reports.
Coordinate internal object movement with Registration team.
Coordinate the production of labels and other relevant didactics with Communications team.
Working Conditions:
Position will be based in a busy office environment and will be subject to frequent interruptions. Must be available for occasional travel, including overseas.
Physical Requirements:
Must be able to lift and carry file boxes and other awkward items weighing up to 25 lbs., including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
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Salary.com Estimation for Curatorial Affairs Administrative Coordinator in Norfolk, VA
$42,570 to $55,824
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