Compliance Coordinator - Warsaw, PL

CIC is a company committed to providing innovative solutions to its clients. We specialize in various products and services, serving a diverse clientele ranging from individual investors to large corporations. As we continue to expand our operations, we are seeking a highly motivated and detail-oriented Compliance Coordinator to join our team. You’ll be working on a global compliance team from our Warsaw office.

ABOUT CIC & CIC WARSAW

CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster. We have locations in Boston, Cambridge, Philadelphia, Providence, St. Louis, Rotterdam, Warsaw, and Tokyo and are growing into other cities.

CIC Warsaw, opened in 2020, is one of the largest innovation-oriented centers in Europe. Our office is located directly next to the Warsaw Central train station and is housed within Varso Place, a new landmark on Warsaw’s map with the tallest building in the EU. Our Warsaw team consists not only of community and relationship teams working together to provide the best community experience but also finance, IT, legal, software and recruiting teams supporting our global efforts.

Learn more about us here.

YOUR DAY-TO-DAY WORK

In this role, you will serve as a key point of contact for legal and compliance inquiries within CIC. 

Your responsibilities will include working with the General Counsel to manage the entire lifecycle of corporate documents, from their initial drafting to the final execution. You will also play a pivotal role in fostering internal coordination among various teams at CIC, with a particular focus on facilitating seamless collaboration with the Legal, Finance, Expansion, and senior management teams. Furthermore, you will actively engage in conducting routine audits and assessments, ensuring that our operations consistently comply with pertinent laws and regulations. Moreover, you will:

LEGAL TEAM RESPONSIBILITIES

• Facilitate external coordination with law firms, accountants and compliance professionals in multiple jurisdictions, with an initial focus on Europe and Asia.

• Store and organize executed corporate documents.

• Working with the General Counsel, review and prepare documents and agreements to present to the management team, including but not limited to: NDAs, intercompany agreements, Board consents, lease documents and partnership agreements.

•Create, manage, update and operate a global request and task dashboard for the legal and compliance team for a real-time view of tasks in progress.

•Support the General Counsel in timely moving legal requests and projects from initial inquiry to resolution.

• Provide project management support to the legal team.

• Working with CIC colleagues and outside experts, perform GDPR related legal and compliance tasks.

COMPLIANCE RESPONSIBILITIES

• Maintain and update corporate records (e.g. document database, entity information, signatory powers, intellectual property assets).

• Support the global compliance function by incorporating, and supporting  entities registrations and renewals across CIC’s global portfolio, with an initial focus on Europe and Asia.

• Process government and regulatory filings as needed (e.g. business license, local taxes).

• Monitor reporting requirements and processing annual reports.

• Collaborate with the Finance Team (e.g. EIN, VAT).

• Identify potential compliance risks and work proactively to mitigate them.

• Support the intellectual property function within the legal team.

ABOUT YOU

You are proficient in English. You enjoy working with people and have excellent communication skills. Not afraid of challenges and adjusting your approach depending on situations and context.

Our ideal candidate will:

• Thrive in a constantly changing, fluid, and fast-paced environment.

• Thrive while working independently and across teams in a collaborative environment.

• Be highly organized and keen to develop new systems and processes.

• Have a sharp eye for detail.

• Work closely with CIC’s General Counsel and senior management team.

• Have the capacity and desire to develop tools to share knowledge and expertise with the CIC team.

• Be able to confidently make decisions and exercise good judgment while understanding the needs of the company.

• Not be afraid to ask for help when needed and proactively seek the information needed to make decisions.

YOU HAVE

• A bachelor's degree or equivalent years of experience.

• A minimum of 3-5 years of relevant experience.

• Knowledge of corporate law and compliance best practices.

• Experience working as a paralegal or in a legal environment preferred.

• Proficiency with applications and software such as Gmail, Gdocs, Excel, Word, and PowerPoint.

• An interest in a long-term role; we are a growing company, and we like to hire people who can grow with us over the years.

OUR OFFER

• Employment contract. 

• Starting compensation is 8.000 PLN gross annually (excluding a holiday allowance).

• Commuting / Transportation Allowance.

• Massage in the office.

• Private medical service ‘Medicover’.

• Pension plan.

• Laptop and mobile phone as your working tools.

• Regular evaluation of your work, and salary raises based on performance.

• Great premium office with access to amenities like a massage room, game room, stocked kitchen and more!

• Access to Venture Cafe Warsaw, a weekly Thursday gathering involving high-impact programming designed to engage the broader entrepreneurial community.

If you are a dedicated and detail-oriented professional with a passion for compliance and regulatory adherence, and you want to contribute to the success of a dynamic financial services company, we encourage you to apply for the Compliance Coordinator position at CIC Warsaw.

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.