Admin Assistant - Executive Secretary

Job Description:

• Be knowledgeable about how to maintain accurate records and files.
• Be knowledgeable about the State of Florida government business practices.
• 1. Fulfill the qualifications and experience required for the relevant job position
• 2. Be able to pass a State of Florida criminal background screening in accordance with Section 5, Scope of Work, subsection 5.H., Security Obligations, of this RFQ.
• 3. Be knowledgeable about how to maintain accurate records and files.
• 4. Be knowledgeable about the State of Florida government business practices.
• 5. Possess excellent verbal and written communication skills.
• 6. Understand how to maintain confidentiality of records in accordance with Chapter 119, F.S., and Department policy.
• 7. Experience with DocuSign (desired but not mandatory).
• 8. Have at least three (3) years of experience in leasing (desired but not mandatory).
• 9. Assist in researching legal documents, collecting and summarizing historical information, and preparing documents.

DESIRED QUALIFICATIONS/EXPERIENCE:

• Bachelor Degree At least 3 yrs in leasing experience Lease Research

1. Provide assistance on the following:

a) Tower Leases/licenses/use agreements related to space for equipment located on radio towers,

b) Ground leases for DMS towers,

c) Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities

d) Assignments and Assumption.

2. Provide support to the SLERS Contract Manager and Leasing Manager for managing documents and recording information to a SharePoint filing system all items listed in #1.

3. Provide high-level administrative support by conducting research, preparing reports, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, tracking tasks, agenda preparation, and scheduling meetings.

4. Ensuring all State of Florida statutes and rules are followed for the management

of leases.

Required/Desired skill:

• Ability to speak and understand English Required
• Be able to pass a State of Florida criminal background screening Required
• Be knowledgeable about how to maintain accurate records and files. Required
• Be knowledgeable about the State of Florida government business practices. Required
• Possess excellent verbal and written communication skills. Required
• Understand how to maintain confidentiality of records in accordance with Chapter 119, F.S., and Department policy. Required
• Experience in researching legal documents, collecting and summarizing historical information, and preparing documents. Required
• Experience providing high-level administrative support by conducting research, preparing reports and handling information requests, Required 1 Years
• Experience performing clerical functions and preparing correspondence Required 1 Years
• Experience receiving visitors, arranging conference calls and tracking tasks Required 1 Years
• Experience with agenda preparation and scheduling meetings. Required 1 Years
• Experience with DocuSign Highly desired
• Experience with Adobe Required 1 Years
• Have at least three (3) years of experience in leasing Highly desired 3 Years

Please submit your resume in word format.

Job Type: Contract

Pay: $25.00 per hour

Schedule:

• 8 hour shift

Experience:

• Adobe: 1 year (Required)
• agenda preparation and scheduling meetings.: 1 year (Required)
• receiving visitors,arrange conference calls& tracking tasks: 1 year (Required)
• performing clerical functions and preparing correspondence: 1 year (Required)
• providing high-level administrative support: 1 year (Required)
• conduct research,prepare reports&handling requests: 1 year (Required)
• leasing: 3 years (Required)

Work Location: In person