What are the responsibilities and job description for the Program Associate, Programs position at CIPE?
Company Overview
The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.
Position: Program Associate, Programs
Reports to: Managing Director, Programs
Scope: CIPE is seeking a full-time, non-exempt Washington D.C. based Program Associate in the Programs department. As an individual reporting to the Managing Director this position is responsible for providing programmatic, administrative, and research support for a portfolio of projects and countries. The ideal candidate will be able to handle multiple detail-oriented tasks with limited supervision, have a demonstrable interest in economic development and democratic reform in the world, and work well as part of a diverse team and within a dynamic international organization.
Responsibilities and Duties
- Act as point of contact for Program team inquiries and communications.
- Facilitate communication and cooperation among the members of the Program team.
- Prepare agenda for, facilitate, and write minutes for Program team meetings.
- Provide support and coordination functions for the Managing Director as (s)he promotes CIPE and its programs, cultivating relationships to advance CIPE’s mission and goals.
- Provide support and coordination functions for the Managing Director as (s)he develops and manages a high‐performing team to implement CIPE’s projects and programs in the department.
- Track program staff travel and follow-up with staff to ensure they submit trip reports in a timely fashion.
- Schedule regional reviews and prepare the agenda and the conference rooms
- Coordinate process and adherence to deadlines for submission of “special-initiative” proposals to major donors, including review of narrative proposals, budgets, interim assessments, and supporting documentation.
- Review and edit such program reports for submission to CIPE’s Program Coordination Unit (PCU) and donor agencies.
- With the Managing Director, organize and coordinate the submission of such proposals and the program implementation from major donors, while ensuring compliance with donor regulations.
- Work closely with Regional Directors and regional teams to coordinate project implementation as needed.
- Work closely with the Managing Director on the idea development and drafting of blogs, articles, and other outputs.
- Proofread and edit the Managing Director’s writing.
- Provide research and background ahead of Managing Director’s speaking engagements and event attendance.
- Provide administrative support for Managing Director, including scheduling, travel arrangements, and correspondence.
- Process and track payment requests, travel expense reports, and documents for signature.
- Coordinate international travel arrangements, events, and local meeting logistics.
- Organize and update Managing Director’s contacts.
- Adhere to appropriate office, CIPE, NED and USAID policies and procedures.
Qualifications and Skills
- Bachelor’s degree in International Affairs or related field required.
- 1-2 years of administrative office experience.
- Background in international affairs with an emphasis on political and economic issues.
- Strong organizational, interpersonal, and communication skills.
- Excellent writing abilities.
- Ability to work in a diverse team environment and independently with minimum supervision.
- Strong research skills and demonstrated interest in democratic development.
- Strong coordination skills.
- Strong financial acumen.
- Ability to articulate, be well-organized and able to take the initiative and lead on small projects as needed.
- Ability to handle multiple, detail-oriented tasks simultaneously with limited supervision.
- Strong computer skills, proficiency in MS-Office, specifically Word, Excel, PowerPoint, and Outlook and internet research skills.
Benefits and Perks
Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!
CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.
CIPE is an Equal Opportunity Employer.
