Purchasing Supervisor

POSITION PURPOSE:    
We are seeking a hospitality focused and organized individual to join our team as a Purchasing Supervisor. Is responsible for managing the procurement process for food, beverages, supplies, and equipment required for restaurant operations. They oversee purchasing activities, negotiate contracts, manage vendor relationships, and ensure cost-effective sourcing of quality products. 

ESSENTIAL FUNCTIONS AND DUTIES:    

• Identify and vet potential suppliers, vendors, and distributors for food, beverages, and restaurant supplies. 

• Negotiate pricing, terms, and contracts with vendors to secure favorable agreements.  

• Maintain relationships with existing vendors, addressing any issues or concerns and seeking opportunities for improvement. 

• Monitor inventory levels of food, beverages, and supplies to ensure adequate stock levels for restaurant operations. 

• Forecast demand based on sales projections, seasonal trends, and historical data to optimize inventory purchasing. 

• Receive and process purchase orders from various departments within the location, ensuring accuracy and timeliness. 

• Coordinate order fulfillment with vendors, tracking shipments, and verifying receipt of goods against purchase orders. 

• Resolve discrepancies or issues related to orders, including damaged or incorrect items, and facilitate returns or replacements as needed. 

• Analyze purchasing trends, pricing fluctuations, and market conditions to identify opportunities for cost savings and efficiency improvements. 

• Prepare budget forecasts and cost projections for purchasing expenditures, ensuring alignment with financial goals and operational needs. 

• Ensure compliance with food safety regulations, sanitation standards, and quality specifications for all purchased items. 

• Conduct quality inspections of incoming products, verifying freshness, condition, and adherence to specifications. 

• Collaborate with kitchen staff and management to address any quality issues or concerns related to purchased ingredients or supplies. 

KNOWLEDGE, EXPIERENCE AND SKILLS   

• Previous experience in purchasing, procurement, or supply chain management, preferably in the restaurant or hospitality industry. 

• Strong negotiation skills and vendor management experience, with the ability to build and maintain relationships with suppliers. 

• Proficiency in inventory management software, purchasing systems, and Microsoft Office applications for data analysis and reporting. 

• Knowledge of food safety regulations, quality assurance standards, and inventory control best practices. 

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. 

• Detail-oriented and analytical mindset, with the ability to analyze data, identify trends, and make data-driven decisions. 

• Leadership abilities, including team management, coaching, and problem-solving skills. 

• Flexibility in scheduling, including occasional evenings, weekends, and holidays as needed. 

 PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:    

• Ability to move around the restaurant premises and possibly visit supplier locations for inspections or negotiations. 

• Walking or standing for extended periods during inventory checks, receiving shipments, or conducting physical inspections. 

• Occasionally lifting and carrying boxes, containers, or supplies weighing up to a certain threshold, up to 50 lbs., when receiving shipments or organizing inventory. 

• Occasionally lifting and carrying boxes, containers, or supplies weighing up to a certain threshold (e.g., 25-50 pounds) when receiving shipments or organizing inventory. 

INTENT AND FUNCTION OF JOB DESCRIPTIONS    

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded.  Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions.  In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive.  Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.    

Cipriani is an equal opportunity employer.