What are the responsibilities and job description for the Accounts Payable Supervisor position at Circon Environmental?
Job Details
Description
The Accounts Payable Supervisor will be responsible for preparing and maintaining process documentation, process control narratives and coordinate with relevant parties any required updates to Company Policy and Procedures
• Supervise employees in accounts payable department
• Driving continuous improvement, simplification, and automation of the AP Payments process to add value to the business by providing visibility and transparency to areas of opportunity and standardization
• Create an efficient network for working out and distributing payments promptly • Organize account payments and working together with other units, considering all transactions within the company.
• Responsible for vendor setup, W9 management, vendor inquiries and any other special projects as directed by manager
• Manages the weekly check runs
• Ensures a timely payment of accounts payable invoices, including entering invoices into system, the preparation of checks for signature with appropriate support and distribution of checks
• Forwards invoices to appropriate personnel for approvals
• Accurately review, code, and process vendor invoices
• Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Process incoming and outgoing mail
• Performs data entry to support multiple regions
• Review and reconcile invoice discrepancies
• Address and respond to vendor inquiries
• Maintains accounting ledgers by verifying and posting account transactions.
• Work collaboratively with various departments to perform accounting audits
• Implement new acquisitions/mergers into AP system
• Ensure AP closes timely – Day 2 of month end close
• Email out AP reports bi-weekly
• Maintain AP SOPs
• Monitoring KPIs to measure actual data quality and process effectiveness
• Complete the annual 1099 / 1096 reporting requirements
• Assists with other projects as needed
Qualifications
- 5 years accounts payable experience required
- Sufficient experience in professional supervisory procedures
- Outstanding knowledge of mainframe programs
- Being conversant with internal control procedures and concepts
- Ability to delegate duties, tasks, reports, and proposals as at when due
- Experience in the use of data entry programs
- Time management and workload efficiency skills
- Readiness to go extra mile to avoid mistakes and produce new opportunities
- Ability to adjust to diverse ideas, impressions, schemes, and tactics from individuals or changing preference