Assistant Controller

POSITION PURPOSE

The Assistant Controller position is responsible for all project accounting aspects of the CIS companies, including project costing, budgeting, project assets, sales and use tax, and monthly/quarterly/annual deliverables. Other key responsibilities are for ensuring adoption, consistency and optimization of standard operating processes and policies between all companies as well as project and inventory accounting.

This position will also serve as the first contact for managers in the field regarding project finance/accounting questions/concerns.  This position will be required to actively interface with all corporate departments and will report directly to the VP of Finance and Accounting.

ESSENTIAL FUNCTIONS INCLUDE (BUT NOT LIMITED TO)

• Monitor and maintain current inventory levels and dollars allocated; processes purchasing orders as required; tracks orders and investigates problems.
• Records purchases, maintains database, and reconciles actual stock count to computer-generated reports.
• Coordinate inventory reporting of receipt and consumption activities
• Manage all aspects of ERP pricing (cost and sell) to maintain target GP goals
• Prepare inventory valuations and inventory reserve calculations

• Update pricing based on material escalations as needed

• Record journal entries and reconcile intercompany accounts for all entities
• Ensures timely expense recognition (on both sides) for Intercompany related accruals
• Serve as lead for intercompany accounting, managing intercompany transactions, policies and communication and company-wide reconciliation of intercompany account activity
• Coordinate intercompany accounting over the various companies, ensuring proper valuation of profit in inventory and accurate cutoff and accounting on a consolidated basis
• Responsible for the timely and accurate design, review, posting and reconciliation of month end close specifically for the reporting of intercompany relationships

• Review job budgets with Project Managers to ensure all Purchase Orders (PO) are issued at or under budget
• Compare commitments to budgets. Ensure proper coding, investigate potential over/under budget items, and help resolve.
• Attend project management meetings as necessary.
• Review Job Cost Detail reports with stakeholders to identify items for correction and help identify invalid open commitments, over/under budget items, and duration issues (hotels, labor, per diem, fuel, and equipment in particular) on a weekly basis as scheduled with team members.
• Prepare WIP schedules, if necessary.
• Provide job cost information for month end, quarter end and year-end close.
• Responsible for conducting ongoing analysis for job costing.
• Compile, analyze, and report on sales data.
• Monitor and analyze competitive activity, customer, and market trends.
• Ensure that established controls and processes are followed, including timely preparation/signoff on reconciliations, check lists, etc. as well as periodic updates of internal control process narratives.
• Determine proper accounting treatment for various transactions
• Assists in managing the accounting software set up, and chart of accounts
• Reviews/maintains PP&E ledger
• Reviews or calculates month-end journal entries
• Reviews or prepares monthly balance sheet reconciliations for applicable balance sheet accounts
• Performs a detailed review of key P & L accounts
• Prepares Ad Hoc forecasting when requested
• Performs a periodic review of internal controls related to cost accounting for financial reporting processes
• Assists with sales and use taxes
• Assists with property tax return process
• Manages a portion of the annual audit requests
• Performs other duties assigned by the Owner and VP Finance and Accounting
• Compile, analyze, and report on sales data.
• Contribute to the development of sales plans and objectives.
• Monitor and evaluating sales performance.
• Establish and maintain effective working customer relationships both internal and external.
• Work the customer relationship to optimize monthly progress billings on projects.
• Work with Project Mangers to drive timely close out of projects and reduction of Unbilled Retention.
• Assist with the resolution of disputes where it pertains to billing issues.
• Provide monthly and adHoc status updates for reporting purposes
• Perform project invoicing reconciliations where required

COMPETENCIES

• Ability to acquire a deep knowledge of operational procedures and policies.
• Ability to work with little direct supervision and work productively in a matrix environment.
• Ability to work diligently to meet deadlines, which requires flexibility in work schedule.
• Works with Management/key stakeholders to meet their needs in a cooperative manner.
• Displays a high level of initiative, effort, and commitment towards completing assignments
• Maintain high level of customer service.
• Ability to work in a dynamic and changing environment. 
• Accuracy and attention to detail
• Ability to work well with people at all levels, inside and outside the company

• Excellent communication skills, both written and oral.
• Good organizational skills.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are requires of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting
• Effective understanding of controls/US GAAP compliance practices
• Minimum 5 years’ experience in accounting.
• Demonstrated proficiency in general ledger systems and Microsoft Office products.

PREFERRED EDUCATION AND EXPERIENCE

• CPA or CPA candidate preferred, but not required.
• Public accounting experience preferred, but not required.
• Knowledge of NetSuite general ledger system and associated reporting tools helpful but not required. 

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position.  Typical hours of operation are Monday through Friday 8am to 5pm.  This position may require periodic long hours and occasional weekend work as job duties demand.

WORK ENVIRONMENT

This job operates in a professional office environment.  This role routinely uses standard office equipment such as laptop computers and smartphones.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  This is largely a sedentary role; however, some filing is required.  This would require the ability to lift up to 25 pounds, bend, stand, or stoop as necessary.