Operations Assistant - Community Planning and Development

About Our Job Do you value doing work that makes a difference in your community? Do you have a knack for organization and streamlining? Are you looking for a position that will give you the opportunity to collaborate with a creative and fun team, and implement new processes and procedures to help an organization run more efficiently and effectively? If so, this may be the position for you! Community Planning and Development is searching for a hard working, innovative, and results driven Operations Assistant to join our team! Apply today! Working for the City and County of Denver (CCD) is so much more than a job. It’s a chance to make a difference in your own life and in the lives of people around you. Click here to find out about all the amazing benefits and reasons to work for the city that you love! BUILDING COMMUNITY: Denver Community Planning and Development (CPD) is responsible for visionary city planning and ensuring safe, responsible, sustainable building. CPD regulates planning, zoning, development and maintenance of private property in Denver. We're working hard to make Denver a great place to live, work and play! Visit www.denvergov.org/cpd and www.DenverGov.org/DS to learn more. The Operations Assistant will work closely with the Operations Supervisor focused on the internal processes and elevating the employee experience. These responsibilities include, but are not limited to, assisting in recruiting and onboarding processes, leading office management and administration functions, and coordinating logistics for internal and external meeting logistics and supply management. Schedule - Monday-Friday, Hybrid (2-3 days in officer per week) Key Responsibilities: Plays a key role in CPD’s recruiting process, including managing our recruiting systems (Workday) and recruiting-related data Document Management: Organizes, tracks, manages, and maintains CPD documents and materials; Makes improvements in our current document management system to make more efficient and improve ease of access for CPD staff Facility Management: Orders supplies, manages inventory, organizes workspaces, sets up desk and office technology for new employees, and keeps the workspace neat and tidy Works closely with Business Operations Administrator and Supervisor to implement and coordinate new processes, procedures, initiatives, and objectives of the department Attends a large subset of interviews for CPD staff to ensure consistency across the department (interview set to be determined by Supervisor and/or Director) In coordination with Director and Supervisor, takes a critical eye to inter-division processes and provides ideas on how to make processes more efficient Develops and maintains onboarding materials, including references guides and general training Coordinating department all staff functions, supporting public facing meetings and public hearings as needed As needed, creates standard operating procedures for office management, logistic, and onboarding/offboarding work Brings a customer service mentality to supporting internal staff Other duties as assigned About You The ideal candidate for this position will be intellectually curious, self-directed, highly analytical, possess an entrepreneurial curiosity, and have a passion for creating a thriving workplace environment. In addition, our ideal candidate will have the following: Experience with organizational process improvement and providing overall administrative support focused on providing a high level of internal customer service Demonstrated knowledge of Office Management Procedures, Office Software (specifically MS Office Suite and Teams), and applications for hybrid work management Review, develop, or modify multiple online calendars to manage workflow and room reservations Strong verbal and written communication skills Ability to multi-task and juggle multiple competing priorities A creative and innovative approach to problem solving Strong attention to detail and highly organized Hardworking with a high degree of accountability Experience working with technical services and setting up basic office technology We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Experience Requirement: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience About Everything Else Job Profile CA1002 Staff Assistant To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $23.00 - $34.50 Starting Pay $25-$29/hour, based on experience and education Agency Community Planning & Development The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.