Director, Operations & Equity (0923 Manager II) - Department of Public Health

Company Description

The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status.

• Application Opening – August 15, 2023
• Application Deadline – Interested applicants are encouraged to apply immediately as this recruitment will close on Friday, October 6, 2023 at 11:59 PM.
• Salary: $134,524 - $171,678 Annually (Range A)
• Appointment Type: Permanent Civil Service
• Recruitment ID: PBT-0923-138152

The City and County of San Francisco's Jail Health Services (JHS) provides a comprehensive and integrated system of medical, psychiatric, and substance abuse care to individuals/patients incarcerated in the San Francisco County Jail system. The mission of JHS is to provide comprehensive, compassionate, and respectful care for incarcerated people while mitigating the effects of structural racism and historical injustices as a fully integrated and collaborative member of San Francisco's Public Health Department.

Job Description

Under the direction of the Director of JHS and/or Deputy Director of JHS, the Director, Operations & Equity, provides the following JHS-wide senior-level management functions: responsibility and oversight for administration/operations, budget, finance, human resources, JHS’s health and racial equity initiative, contract administration, material and supplies, facilities, medical records, and functional areas of JHS.

The Director, Operations & Equity (0923 Manager II) for Jail Health Services performs the following essential functions:

• Oversees and manages the operational activities of JHS and supports the coordination of work among different units within JHS.
• Meets with stakeholders to identify and address issues or conflicts, and provides input on decisions related to work standards, policies, operations, and administrative procedures.
• Monitors and evaluates the effectiveness and efficiency of the JHS operations and administration team service delivery systems; identifies and recommends alternative approaches or improvements, and implements revisions, adjustments, and changes.
• Facilitates budget development, coordinates JHS budget, and monitors expenditures in accordance with the approved budget.
• Maintains statistical, fiscal, and operational reports and studies; provides JHS leadership with early warning, guidance, and practical options to potential cost overruns.
• Closely monitors and oversees JHS hiring, coordinates with human resources, and provides support to Directors and/or Managers during the hiring process as necessary and identifies and facilitates opportunities to improve hiring workflows within JHS.
• With executive leadership sponsorship, works internally to cultivate a culture of diversity, equity, and inclusion (DEI); performs data collection, reporting, policy review, and development to support the hiring of diverse applicants within JHS.
• Serves as a liaison for JHS with a variety of other City/County or DPH staff, policy-making officials, and/or officials of outside agencies, contractors who have business with JHS such as HR 360, Heluna Health, State and Federal agencies, and others; explains and justifies JHS administrative procedures, policies, or programs; negotiates and resolves difficult and complex issues and problems.
• Plans, develops, implements, and/or directs major or complex projects or programs which span several of the division's branches or sections; directs the research of complex, highly technical issues, and analyzes alternative solutions or approaches to recommend the most effective course of action.

The Director, Operations & Equity (0923 Manager II) may perform other duties as assigned/required.

Qualifications

Required Minimum Qualifications

1. ​​​​​Education: Possession of a bachelor’s degree from an accredited college or university; AND
2. Experience: Three (3) years' experience providing administrative oversight in a jail/correctional administrative and operations unit.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One-year full time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full time employment.

Education Substitution
Additional qualifying experience as described above may substitute for the required degree on a year-for-year basis up to a maximum of two (2) years. One year is equivalent to thirty (30) semester or forty-five (45) quarter units.

Desirable Qualifications
The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Two (2) years of experience supervising professionals
• One (1) year of experience in performance improvement and/or public health equity initiatives
• Master's degree in a closely related field including, but not limited to, public health, public administration, healthcare administration, or other relevant social science field

Important Note
Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities. For more information, visit https://sfdhr.org/information-about-hiring-process#verification:~:text=Verification of Experience and/or Education

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ) (Weight: Qualifying)
Candidates will be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supervisory Test Battery (STB) (Weight: 40%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resource Management; Team Building; Communication, Conflict Management and Process Improvement. For more information about this Supervisory Test (and a suggested reading list) please visit Supervisory Test Battery info. Please note: this examination is only held in San Francisco. A passing score must be achieved on the Supervisory Test Battery to continue in the selection process. This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review. Scores attained on the Supervisory Test Battery will be valid and "banked" for three years, starting from the date of the examination. This means that during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore, your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that should you re-test, your re-test score would become your official score since it is the most recent.

Supplemental Questionnaire (SQ) Examination (Weight: 60%)
Candidates who achieve a passing score on the Supervisory Test Battery (STB) will be emailed a Supplemental Questionnaire (SQ) that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to: knowledge of health equity principles and ability to lead equity initiatives; knowledge of financial operations, human resources, and quality improvement and assurance (Lean); communication, conflict resolution, and problem solving skills as related to daily operations. The SQ will be emailed to the address listed on the candidate’s online application. Candidates will be required to respond to the SQ in the time frame indicated and must submit the completed questionnaire as directed in order to have it evaluated. Responses cannot be changed once submitted. Candidates will be evaluated based on their SQ responses. Candidates must achieve a passing score on the SQ in order to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score. A passing score must be achieved on each of the above-described exams in order to be included on the confidential eligible list. After the confidential eligible list is adopted the department may administer additional selection procedures to make a final hiring decision.

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Certification
The certification rule for the eligible list resulting from this examination will be the Rule of the List.

Eligible List/Score Report
Once you pass the exam, you will be placed onto an eligible list and given a score and a rank. For more information, visit https://careers.sf.gov/knowledge/process/

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.

Additional Information

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov to begin the application process. 

Our email communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.

Applicants may be contacted by email about this recruitment. Therefore, it is their responsibility to contact the Analyst if they update their email address. 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Terms of Announcement and Appeal Rights
This is a Position Based Test (PBT) administered in accordance with Civil Service Rule 111A.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods, and other particulars, except when superseded by federal, state, or local laws, rules, or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications, and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

DPH Health Critical Requirements and Information: Please review the following policies regarding DPH employment requirements that safeguard yourself and others. 

• COVID-19 Policies 
• Personal Protective Equipment (PPE)
• Medical Examination Prior to Hiring
• Electronic Health Record (EHR)
• Licensure/Certification/Registration
• Note on ICARE 

Additional information regarding Employment with the City and County of San Francisco: 

• Information about the Hiring Process 
• Conviction History 
• Employee Benefits Overview 
• Equal Employment Opportunity 
• Disaster Service Workers
• Reasonable Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• Veterans Preference
• Seniority Credit in Promotional Exams

If you have any questions regarding this recruitment or application process, please contact the analyst Jerome Anabu at [email protected] or (628) 271-6813.

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.