Purchasing Agent

ALL CANDIDATES INTERESTED IN APPLYING FOR THIS POSITION WILL NEED TO COMPLETE AN ONLINE APPLICATION AND ATTACHE A RESUME ON THE CITY OF ALCOA WEBSITE AT WWW.CITYOFALCOA-TN.GOV NO LATER THAN MAY 3, 2024 BY 4:30PM.

DEFINITION OF CLASS

This is specialized work in the direction and supervision of the City’s central purchasing operation. Responsibilities involve the proper execution of Citywide purchasing activities and the procurement of supplies, materials, and equipment of desired grade and quality at the most favorable prices. Work is performed under general supervision of the Director of Finance, but the employee has considerable latitude for initiative in carrying out purchasing activities. This is a safety-sensitive position.

ESSENTIAL DUTIES PERFORMED

· Directs and prepares all work programs for the City’s Purchasing Division;

· Assists with and oversees routine and emergency purchasing of materials, goods, and services in support of all City departments;

· Assists other departments with the preparation of bid documents and ensures that all relative content is included and adheres to the City of Alcoa Purchasing Manual and all applicable purchasing laws;

· Determines and designs solicitations, consults vendors, analyzes quotations and bids (or assists department representatives with the same) and recommends lowest and best bid to customer department and City Manager for purchasing materials, supplies, equipment, and services in accordance with the City of Alcoa Purchasing Manual;

· Analyzes purchasing contracts and works closely with the department representative and/or City attorney to ensure purchasing and legal requirements are met;

· Supervises and maintains purchasing information;

· Establishes priorities and responds in a manner to ensure smooth and efficient City operations;

· Reports to works as scheduled and on time.

OTHER DUTIES PERFORMED

· Performs related works as required;

· Participates on various employee teams as assigned;

· Performs other duties as assigned.

MINIMUM EDUCATION REQUIREMENTS

Bachelor’s degree in business and experience in purchasing or related field, or a combination of post-secondary education and considerable experience in municipal operations including purchasing functions, evaluation of bids and contracts, etc. and other related administrative tasks.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

· Considerable knowledge of computer applications relative to purchasing and warehousing functions;

· Considerable knowledge of State and Federal purchasing rules and regulations;

· Considerable knowledge of purchasing methods and procedures, including buying, inspection and shipping methods;

· General knowledge of various grades, qualities and varieties of materials, supplies and equipment common to municipal government;

· Ability to analyze bids and make recommendations impartially and objectively;

· Ability to establish and maintain effective working relations with other employees, City officials, vendors, supply outlets, the public and other government agencies;

· Considerable knowledge of distributors;

· Ability to train and/or certify in purchasing functions and other areas identified by the Department Director;

· Working knowledge of issues related to E-Commerce;

· General knowledge of Internet Purchasing regulations;

· General knowledge of cooperative purchasing;

· Ability to read, analyze, and interpret written communications;

· Ability to respond to verbal inquiries from management, staff, customers;

· Ability to effectively present information verbally and/or in writing;

· Ability to define problems, collect data, establish facts, and draw valid conclusions;

· Ability to learn new procedures and to apply the same to a variety of tasks;

· Ability to design and direct work independently based upon minimal strategic instruction;

SPECIAL REQUIREMENTS

· Possession of a valid driver’s license issued by the State of Tennessee;

· Certified Professional Buyer or equivalent or the ability to obtain the same within 12 months of employment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk; sit, climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must frequently lift and/or move to 100 pounds and occasionally lift and/or move up to 200 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee regularly works in an office and warehouse environment. The employee occasionally works in outside weather conditions, works near moving mechanical parts, and is exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious, places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock.

The noise level in the work environment is usually moderate but may occasionally be exposed to loud noises.

The duties described in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not excuse them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $56,193.25 - $89,833.34 per year

Benefits:

• 401(k)
• 401(k) 5% Match
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• No nights
• No weekends

Ability to Relocate:

• Alcoa, TN 37701: Relocate before starting work (Required)

Work Location: In person