What are the responsibilities and job description for the Accounting Technician position at City of Alexandria, LA?
The purpose of this classification is to perform administrative and general accounting work, to process financial documentation, and to maintain financial records for the City.
Performs customer service functions: provides information/assistance regarding City services, activities, procedures, forms, fees, or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution.
Performs a variety of general accounting/bookkeeping functions, such as balancing bank statements, processing bank deposits, updating spreadsheets, copying receipts and checks for records; coding and classifying cash receipts for posting; maintaining checking accounts and cash fund balances.
Prepares bank deposits; receives cash and receipts from various accounts; verifies accuracy of cash amounts; deposits funds into various accounts; maintains related documentation.
Prepares and posts journal entries; records cash receipts, disbursements, etc.; ensures accuracy of entries; maintains related documentation.
Processes accounts payable documentation; receives invoices from vendors, including cell phone and other vendors; ensures accuracy and completeness of information and that appropriate account numbers have been identified; prepares check requests; reconciles vendor statements; posts adjustments and enters data into computer systems; maintains vendor list and contact information.
Prepares billing register to generate utility service bills and fees; prepares and submits billing and usage reports; processes bills for mailing; makes adjustments to inaccurate billings; prepares final and duplicate bills as needed; maintains and updates all files and accounts.
Analyzes charges, meter readings and exception reports to troubleshoot and resolve issues; compares with past consumption patterns and other known conditions to determine need for rereading or investigation; communicates with appropriate department to reread, repair and/or replace meters as needed.
Processes travel requests; receives travel requests from various departments; reconciles travel requisitions, reimbursement reports, and credit card statements; ensures payment for travel expenses are deducted from the proper account; prepares and makes appropriate journal entries; maintains all related documentation.
Prepares or processes various monthly, quarterly and annual reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed; ensures timely submission of required reports/forms to appropriate individuals or agencies.
Assists with processing payroll data: reviews time sheets for accuracy and researches discrepancies or missing information; ensures accurate entry of hours and other data; processes and reviews payroll changes, including pay rate, tax withholding, deductions, etc.; distributes payroll checks.
Assists with certificate of deposit bids; contacts banks for quotes; prepares and completes purchase transactions.
Maintains fixed asset records; updates files related to purchases and surpluses; reconciles to general ledger; inventories fixed assets annuals; maintains all related documentation.
Performs general administrative and clerical work; answers phones; makes phone calls; makes copies; sorts and distributes mail; sends faxes, etc.
Prepares or completes various forms, financial reports, correspondence, budget documents, bank deposit forms, or other documents.
Receives various forms, reports, correspondence, invoices, statements, journal entries, bank deposit forms, daily transaction reports, time sheets, employee status changes, employee commuting forms, employee deduction changes, garnishments, wage verifications, asset surplus/transfer forms, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Communicates with supervisor, City employees, other departments, banking personnel, vendors, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
High School diploma or GED; Associates degree in accounting, business or related field is preferred; supplemented by two (2) year(s) of experience in billing, accounts payable and/or receivable or general accounting work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require a valid driver's license. If license is required, must obtain a valid State of Louisiana driver’s license at time of appointment and maintain throughout employment in this position.
Salary : $31,767 - $38,120
