What are the responsibilities and job description for the Records Clerk Part-Time (Human Resources) position at City of Apopka?
General Description
The Human Resources Records Clerk will maintain staff personnel records and other duties in support of the Human Resources department; participates in HR-related processes, projects and events. The Human Resources Records Clerk must be able to perform each essential responsibility accurately, appropriately and confidentially. Work is performed under the general supervision of the Human Resources Director. Essential Job Functions
Greets and assists walk-in visitors. Answers department telephone lines. Prepares, scans, logs, verifies, and maintains all personnel records into electronic file system. Once scanned ensures proper destruction of hard copy personnel records in accordance with state regulations. Process Public Records Requests. Update HR staff on issues related to public records law changes. Coordinate records disposition for the Human Resources Department. Files, scans, creates documents, and performs other general clerical duties. Maintains all Human Resources related record retention as required by the State of Florida. Provides general personnel related information to other agencies and the public, to include employment verification, both verbally and in writing, filling out salary history for mortgage and other miscellaneous information as required. Assists in processing applicants" records for the onboarding process. Assists in ordering and maintaining department office supplies. Conduct Annual FDLE records audit in conjunction with the Police Department. Assists with coordination, preparation, and attending HR staff events. Performs other duties as assigned. Qualifications
High school graduation or accredited equivalent required, with associates degree in any business related field. Knowledge, Skills and Abilities
Skills - Excellent interpersonal skills. Ability - Ability to handle confidential and sensitive information. Skill - Effective oral and written communication skills. Skill and Ability - Skill and ability to perform accurate data entry in HR systems. Ability - Ability to learn and apply City policies and ordinances, state and federal labor laws, as well as Human Resources best practices. Ability - Ability to answer telephone calls in a professional manner and take clear and concise messages. Knowledge - Knowledge of general business procedures and practices. Skill - Skill in database management and recordkeeping. Skill - Skill in using a calculator, computer, printer, fax, scanner and photocopier. Skills - Must possess exceptional organizational and time management skills. Physical Requirements
Telephone, typewriter, calculator, copy machine, facsimile machine, computer, printer, scanner and camera. All types of general office equipment and office related equipment. Car or light truck for travel, when necessary. This work is performed indoors, within an environment typically found in an office setting. Prolonged periods of sitting at a desk, standing, bending, and working on a computer.
Often lifting boxes of paper, personnel files, and various office supplies and equipment of 10-20 pounds. Disclaimer
The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E-Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E-Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee"s Form I-9 to confirm work authorization. Application Special Instructions
Please provide a resume with your application.
The Human Resources Records Clerk will maintain staff personnel records and other duties in support of the Human Resources department; participates in HR-related processes, projects and events. The Human Resources Records Clerk must be able to perform each essential responsibility accurately, appropriately and confidentially. Work is performed under the general supervision of the Human Resources Director. Essential Job Functions
Greets and assists walk-in visitors. Answers department telephone lines. Prepares, scans, logs, verifies, and maintains all personnel records into electronic file system. Once scanned ensures proper destruction of hard copy personnel records in accordance with state regulations. Process Public Records Requests. Update HR staff on issues related to public records law changes. Coordinate records disposition for the Human Resources Department. Files, scans, creates documents, and performs other general clerical duties. Maintains all Human Resources related record retention as required by the State of Florida. Provides general personnel related information to other agencies and the public, to include employment verification, both verbally and in writing, filling out salary history for mortgage and other miscellaneous information as required. Assists in processing applicants" records for the onboarding process. Assists in ordering and maintaining department office supplies. Conduct Annual FDLE records audit in conjunction with the Police Department. Assists with coordination, preparation, and attending HR staff events. Performs other duties as assigned. Qualifications
High school graduation or accredited equivalent required, with associates degree in any business related field. Knowledge, Skills and Abilities
Skills - Excellent interpersonal skills. Ability - Ability to handle confidential and sensitive information. Skill - Effective oral and written communication skills. Skill and Ability - Skill and ability to perform accurate data entry in HR systems. Ability - Ability to learn and apply City policies and ordinances, state and federal labor laws, as well as Human Resources best practices. Ability - Ability to answer telephone calls in a professional manner and take clear and concise messages. Knowledge - Knowledge of general business procedures and practices. Skill - Skill in database management and recordkeeping. Skill - Skill in using a calculator, computer, printer, fax, scanner and photocopier. Skills - Must possess exceptional organizational and time management skills. Physical Requirements
Telephone, typewriter, calculator, copy machine, facsimile machine, computer, printer, scanner and camera. All types of general office equipment and office related equipment. Car or light truck for travel, when necessary. This work is performed indoors, within an environment typically found in an office setting. Prolonged periods of sitting at a desk, standing, bending, and working on a computer.
Often lifting boxes of paper, personnel files, and various office supplies and equipment of 10-20 pounds. Disclaimer
The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E-Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E-Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee"s Form I-9 to confirm work authorization. Application Special Instructions
Please provide a resume with your application.
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