Accounting Specialist - A/P and A/R

The City of Auburn Finance Department is looking for a talented accounting professional to join our team as an Accounting Specialist - A/P & A/R. This position performs technical accounting and clerical work with a variety of calculating, posting, and record maintenance activities including, but not limited to, responsibility for accounts payable, accounts receivable, and general ledger accounting tasks.

OUR CITY
The City of Auburn is home to over 80,000 residents and encompasses over 29.8 square miles of land, two rivers, and is part of two counties - King and Pierce.  The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at-large members.

OUR FINANCE DEPARTMENT
The Finance Department consists of 25 employees total, with responsibilities ranging from operational accounting, to budgeting, to utility billing.  This position reports to the Financial Operating Manager.In this role, you will:

• Maintain and reconcile components of financial records for assigned accounts, such as accounts payable, taxes payable, school impact fees, and utility bills.  This includes filing monthly excise tax returns, quarterly leasehold tax returns, and annual and biennial filing of unclaimed property tax reports.
• Perform annual audits and filing of Internal Revenue Service Forms 1099.  You will also monitor and maintain a separate checking account for the advanced travel fund.
• Direct processes for accounts payable transactions for the City, from purchase order generation to issuance of checks. You will work with departments to ensure accuracy and adequacy of supporting documentation for payments, updating and maintaining a procedural checklist as you go.
• Generate purchase orders (POs) for all City departments and audit them against invoices, checking for proper sales tax or applying use tax, and enter the invoices in to the Accounts Payable system for all City departments.
• Direct the processes for accounts receivable transactions for the City, to include creating AR invoices to applying payments received.  You will work with departments to ensure accuracy and adequacy of supporting documentation for invoices, updating and maintaining the procedural checklist as you go.

While these duties may be a primary focus of this job, the full job description includes a more comprehensive list of responsibilities.  CLICK HERE to review the class specification.We are looking for candidates who:

• Have a High School Diploma or equivalent

AND

• Have three (3) years of closely related work experience

OR

• Any combination of education, experience, and training that would indicate the ability to successfully complete the essential functions of the job.

We would love it if you...

• Had college courses in accounting and computers
• Have Working knowledge of accounting and computers
• Municipal experience
• Can operate a 10-key by touch
• Are bondable

WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary 
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year 
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Team Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community. 
 
The City of Auburn is an Equal Employment Opportunity (EEO) Employer.  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

READY TO APPLY?
If you are interested in pursuing this position, please follow the application instructions carefully.  If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement.

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all.  In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications.  For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.
 
Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.

Please note that if you are selected to move forward after an interview, a background check, driving abstract review, and reference check will be completed before an official job offer will be made.
 
COMMUNICATION FROM THE CITY OF AUBURN
We primarily communicate via e-mail during the recruitment process.  E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner.  As a precaution, you may also want to check your junk e-mail folders.

CONTACT INFORMATION
If you have any questions, please contact Chardae Gillespie, HR Coordinator, at cgillespie@auburnwa.gov.