What are the responsibilities and job description for the Project Assistant (City of Austin Employees Only) (2 Positio... position at City of Austin?
Posting Title
Project Assistant (City of Austin Employees Only) (2 Positions Available)
Job Requisition Number
COA084098
Position Number
101079
Job Type
Full-Time
Division Name
Construction Management
Minimum Qualifications
- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
- Experience may substitute for education up to the maximum of four (4) years.
Notes to Applicants
Position Description:
This position supports the City of Austin Public Works Department, Construction Management Division. This position creates and maintains project milestone documentation in eCapris. Assists ECC staff with project deliverables to sponsor departments. May provide project tracking data to Supervising Engineers. Coordinates status updates for project related matters, including providing updates to internal and external customers. Provides assistance to ensure established project related tasks are completed as assigned.
This position supports the City of Austin Public Works Department, Construction Management Division. This position creates and maintains project milestone documentation in eCapris. Assists ECC staff with project deliverables to sponsor departments. May provide project tracking data to Supervising Engineers. Coordinates status updates for project related matters, including providing updates to internal and external customers. Provides assistance to ensure established project related tasks are completed as assigned.
Department Mission:
At the Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.
The Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust.
The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. This includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE to review
Application Details:
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations
To be considered for employment in this position, applicants must comply with Department of Transportation federal regulations and the City of Austin Alcohol and Drug Policy for Commercial Vehicle Drivers, including alcohol and drug testing as required.
Additional Information:
This position may require a skills assessment.
Pay Range
$25.05 – $32.56
Hours
7:45am to 3:45pm
Hours may vary depending on work demands and business needs.
Job Close Date
10/10/2021
Type of Posting
Reserved for City Employees
Department
Public Works
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
6800 Burleson Blvd., Bldg. 312, Ste. 225, Austin, TX 78744
Preferred Qualifications
- Extensive experience with and strong working knowledge of eCapris, including editing and data input.
- Extensive experience with and strong working knowledge of Filemaker.
- Extensive experience with and strong working knowledge of MS Word and Excel.
- Extensive experience with and strong working knowledge of SharePoint.
- Familiarity with Austin Water’s required deliverables for Capital Improvement Projects.
- Familiarity with Record Drawings and project records archiving processes.
- Familiarity with City of Austin project delivery requirements, including specific milestones.
- Experience specifically related to construction inspection.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.
- Assists in planning, scheduling, or coordination of project activities to meet deadlines.
- Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.
- Creates and maintains project progress monitoring data to track each project.
- Coordinates status updates for project related matters including providing updates to internal and external customers.
- Updates and maintains schedule data to ensure project consistency and optimization.
- Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.
- Communicates roles, expectations, and accountabilities to all team members on a regular basis.
- Advises management of problems, issues, and status of ongoing projects.
- Provides assistance to ensure established project deadlines and related tasks are completed as assigned.
Responsibilities – Supervisor and/or Leadership Exercised:
None.
None.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of basic project practices and procedures.
- Knowledge of Federal, State, and Local laws applicable to bond projects.
Knowledge of applicable City practices, policies, and procedures.
Knowledge of contract development and monitoring.
Skill in project planning and prioritizing.
Skill in oral and written format to a variety of audiences.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and available software packages.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with internal and external customers.
Criminal Background Investigation
This position does not require a Criminal Background Investigation
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
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