Chambers of Commerce- Executive Assistant

Hire Up is a paid work experience opportunity.

• 6 months, with paid job readiness training
• Includes supportive services and job placement assistance
• Work with city agencies and nonprofit organizations

MOED & The Baltimore City Chamber of Commerce

The Baltimore City Chamber of Commerce is thrilled to participate in the Mayor’s Office of Employment Development’s Hire Up program. This collaboration presents a chance to acquire crucial entry-level administrative and business support skills within a community-focused organization. Each temporary position spans six months, and provides a valuable platform for personal and professional growth – while helping to build Baltimore City’s small business community! Apply now to be part of this enriching experience.

About Us

The mission of the Baltimore City Chamber of Commerce is to energize small business and economic development. Rooted in the fundamental principles of collaboration, inclusivity, and education, we are dedicated to fostering innovation, creating a thriving entrepreneurial landscape, and propelling the continuous growth of our member organizations and surrounding neighborhoods.

Job Summary

We are seeking an Executive Assistant to support the Board Chair, Vice Chair, and Director of Partnerships. The ideal candidate will be a detail-oriented professional with exceptional organizational skills, capable of managing various responsibilities in a dynamic and fast-paced environment. This position requires a proactive individual who can anticipate needs, exercise discretion, and maintain high professionalism.

Environment: Remote for general support; in-person, evenings for Chamber events

Responsibilities:

• Executive Support:
  • Act as the primary point of contact for the executive team, managing communication and ensuring timely responses
• Coordinate and maintain information for meetings, conferences, and travel
• Prepare, edit, and proofread correspondence, reports, and presentations
• Administrative Management:
  • Oversee the day-to-day operations, including managing phone calls, emails, and visitors
• Maintain and organize files, records, and documents
• Build and manage member communication channels
• Event Coordination:
  • Provide administrative support for Chamber programs, including evening events
• Liaise with vendors, sponsors, and stakeholders to ensure seamless event execution
• Create invoices and proposals for vendors, sponsors, and stakeholders
• Provide on-site support during events, managing logistics and addressing issues
• Outreach to prospective partners and collaborators for various events
• Membership Engagement:
  • Assist in membership management, including processing applications, renewals, and inquiries
• Collaborate with the Board of Directors to organize outreach activities and events
• Maintain accurate and up-to-date membership records
• Conduct outreach to members for newsletters, general correspondence, and concerns

Preferred Skills:

• Project Management:
  • Ability to manage and coordinate special projects on behalf of the executive team, ensuring timely completion and delivery of high-quality outcomes
• Technology Proficiency:
  • Familiarity with office technologies and tools like project management software, customer relationship management (CRM) systems, and virtual meeting platforms
• Networking:
  • Strong networking skills to represent the Chamber at events, build relationships with members, and enhance the organization's visibility within the business community
• Adaptability:
  • Flexibility to adapt to changing priorities, work demands, and deadlines while maintaining a positive and professional demeanor

Qualifications

• Proficient in Microsoft Office Suite and other relevant software
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and collaboratively in a team environment

Application Process

Interested candidates should apply [here – link]

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The Baltimore City Chamber of Commerce is an equal-opportunity employer and encourages candidates of all backgrounds to apply.