Records Technician I/II

Do you like working with a diverse group of people? Do you enjoy working in a structured environment? Are you looking for a stable career? The City of Banning is seeking qualified candidates to fill one Records Technician I/II vacancy.

Under general supervision, perform a variety of support services for the Banning Police Department, including maintenance tasks, supply duties, perform duties associated with maintaining police records, perform duties associated with maintaining property, and to do other work as required.

 
THE IDEAL CANDIDATE WILL:
Enjoy working in a diverse environment.
Strong record-keeping skills.
Be a self-starter, flexible, reliable, and detail-oriented.
Have excellent Customer Service skills.
Be comfortable working in a law enforcement atmosphere


Core Competencies: 

Adaptability/Flexibility-Can shift gears comfortably.
Attention to Detail-The ability to achieve thoroughness and accuracy when accomplishing a task.
Communication -To effectively convey and exchange thoughts, opinions, or information verbally or in writing.
Conflict Management-Handles conflicting interests diplomatically to help solve them.
Customer Service -The ability to maintain ongoing client relationships.
Information Security-Knows the risks to information security.
Initiative- The ability to assess and initiate things independently.
Judgment-Making a decision that is based on careful thought.
Reliability and Commitment -Shows commitment, dedication, and accountability in one's work, and follows through on all projects, goals, and aspects of one's work.
Teamwork -The process of working collaboratively with a group of people to achieve a goal.
Time Management/Organization-Plans and executes plans for events, tasks, or processes in an efficient manner.

About the City of Banning 

The City of Banning is located in Riverside County along the route of U.S. Interstate 10 approximately 25 miles northwest of Palm Springs and 82 miles east of Los Angeles. Beautifully situated in the San Gorgonio Pass between the two highest mountain peaks in Southern California, Banning is only minutes away from many desert and mountain resorts. One of Banning’s unique characteristics is that it provides the serenity of a rural setting, yet it has easy access to major metropolitan areas.
 
Its unique location is at a relatively high altitude (2,350 feet) in the pass which provides a favorable year-round climate and air quality. Its municipal boundaries encompass 22.117 square miles.
 
Incorporated in 1913, Banning is a general law city with a council/manager type administration. The City has five elected council members, one of which is chosen as mayor by the Council. The City Manager is the Chief Administrative Officer and is appointed by the City Council. The City of Banning is a full-service municipal government, which owns and operates its own electric and water utilities.
 
It also offers its residents an airport, local police protection, municipal bus service, seven parks, a swimming complex, the seasonally operated Playhouse Bowl, as well as youth and leisure programs. Recreation opportunities are also abundant in nearby areas, which offer golfing, fishing, hiking, and equestrian trails.

Examples of Duties

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Depending on the area of the assignment, duties may include, but are not limited to the following: 

• Take phone calls concerning civil and criminal issues, furnish information to the public and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policy; write documenting reports; perform front counter duties as needed.

• Perform preliminary background checks/investigations for permits and licenses; fingerprint the public; fingerprint, photograph, process and register identified members of the public such as drug, sex, and arson registrants and suspects as mandated by law.

• Process a variety of police reports by reviewing for complete and correct information, resolving errors, or obtaining missing information from officers; gather background information on persons or property such as arrest records, outstanding warrants, stolen or recovered property, etc. for use in further investigations.

• Maintain, monitor, distribute, and verify accurate police reports.

• Post and maintain police records in a computerized records management system. Retrieve and report crimes and statistics to the Department of Justice and the Federal Bureau of Investigation.

• Copy and deliver police reports and records to proper court and outside agencies. Release information according to state and Federal laws under the Public Records Act.

• Process and serve subpoenas from the courts and outside entities.

• Receives, prepares, inputs, files, and maintains police documents including complaints, citations, declarations, court orders, crime/arrest, and traffic reports.

• Summarize police record data including crimes and booking information.

• Prepares and files documents for purge, retention, sorting, and classification.

• Review archived documents for accuracy and legibility before hard copy destruction.

• Purges reports according to mandates by the State of California.

• Provides customer service by responding to counter, telephone, and facsimile requests, Balances cash received, completes deposit slips, and delivers to City Hall cashiers.

•  Enter and retrieve online confidential law enforcement information; send messages over law enforcement data systems by computer terminal; process traffic citations and vehicular traffic incident reports; sort citations to appropriate courts; review citations for correct reporting code, vehicle code section, court date, and time; obtain driver's license and driving record history from Department of Motor Vehicles.

• Transport vehicles, case files, laboratory specimens, supplies, and equipment; transport evidence as required to various locations including the District Attorney’s Office, Department of Justice, and forensic service providers.

•  Document and enter evidence information into law enforcement databases.

• Generate reports of movement and handling of department evidence.

• Operate and maintain evidence storage rooms containing highly confidential records, evidence, firearms, narcotics, cash, and property.

• Receives, preserves, classifies, logs, and maintains items used in criminal cases or investigations.

•  Submits and processes evidence for testing.

• Distribute and maintain final lab or forensic reports from crime labs.

•  Dispose of property and evidence in accordance with Federal, state, and local laws, Department policy, and court mandates.

•  Maintain inventory for facilities, vehicles, and equipment; order, pick up, and stock assigned forms, supplies, and other necessary items such as keys, license tags, and plates; arrange vehicle maintenance; maintain records on vehicles, registration, repairs, and related requirements; ensure vehicles have necessary supplies and equipment.
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  

Typical Qualifications:

• A high school diploma or GED and two (2) years of customer service, administrative support, or records maintenance experience.

• Must have at the time of application or earn within one year of employment, a Peace Officer’s Standards and Training (POST) Records Certificate, Public Records Act Certificate, and Records Management Certificate and must maintain them while employed in the position. 

• Must have and maintain a valid California Class C Driver’s License. Must be willing to work varying hours, rotating shifts, and be willing to work weekends and holiday shifts. 

• Must be able to pass a comprehensive background investigation. 

• May be exposed to potential physical harm, infectious diseases, hazardous chemicals, and/or dangerous machinery.

Knowledge of;

• Knowledge of applicable city, county, state, and Federal statutes, rules, regulations, ordinances, codes, administrative orders, and other operational guidelines and directives. 

•  Knowledge of the City's and the Department's policies and procedures. 

•  Knowledge of file and records management principles and police records and recordkeeping procedures. 

•  Knowledge of customer service techniques and concepts.  

• Knowledge of Federal, state, and local laws related to the entry, storage, transfer, and disposal of evidence and property.
  
  Skills in:

• Skill in reading, understanding, interpreting, and applying relevant city, county, state, and Federal statutes, rules, regulations, ordinances, codes, administrative orders, policies and procedures, and other operational guidelines and directives. 

• Skill in assessing and prioritizing multiple tasks, projects, and/or demands. 

•  Skill in assessing, analyzing, identifying, and implementing solutions to complex problems.

•  Skill in operating a personal computer utilizing a variety of software applications.

•  Skill in working within deadlines to complete projects and assignments.

•  Skill in assessing, analyzing, identifying, and implementing crime scene and criminal evidence.

•  Skill in establishing and maintaining effective working relations with co-workers, staff, vendors, contractors, visitors, the general public, and others having business with the City of Banning.
  
  
  
  
  
  
  
  
  
  
  

 
Supplemental Information:

Supplemental Information Section:

Applications must be submitted online through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.
 
All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from the eligibility list, or discharge from employment.

The deadline to apply is June 9th, 2024, at 11:59 PM PST.

APPLICATION PROCESS AND SELECTION PROCEDURE:

Appraisal Process – (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement.
 
This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List.
 
Application – Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.
 
Oral Panel Interview-  (100%) Candidates who pass the application assessment will be invited to an Oral Panel Interview to evaluate training, experience, and other job-related qualifications for the position. The Oral Panel Interview will be conducted in person.
 
 
All communication and notices will be sent via email. Additional inquiries about the position may be directed to savila@banningca.gov
 
 
The City of Banning is not responsible for the failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Sol Avila at savila@banningca.gov
 
The City of Banning is an Equal Opportunity Employer.
Agency
City of Banning
 Address
99 E. Ramsey Street Banning, California, 92220

 Phone(951) 922-3155
(951) 922-3173
 Websitehttp://www.banningca.gov