Police Records Technician

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Description

The City is looking for a Police Records Technician to perform intermediate administrative support work in a confidential setting receiving, transcribing, and entering police reports into records management system, assisting the public and other agencies by providing information; related work as apparent or assigned. Work performed under the limited supervision of the Police Management Service Manager.

Examples of Duties

• Interprets, records, and transcribes dictated and hand-written reports.
• Gathers, compiles, assembles, and enters a variety of data into computer for arrests, criminal incidents, traffic stops, use of force, pawn tickets, etc.; assists with the maintenance of the sex offender registry; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system. Maintains records, documents, and all files for agency ensuring accurate record-keeping techniques are followed according to the City Adopted Record Retention Schedule; completes all Management Services Divisional filing, on a regular basis, in accordance to the Record Retention Schedule.
• Processes, identifies, codes, and records into records system all citations issued in all jurisdictions of agency.
• Processes, researches, and gathers date related to Freedom of Information Act requests.
• Collects funds for services furnished by the department and accurately tracks payments in the Record Management System (RMS).
• Answers telephone inquiries provides information from the RMS using knowledge of the rules and regulations specific to the department/division; composes and types a variety of correspondence through routine use of office equipment including personal computers, word processing, spreadsheet, database management and software; maintains rigorous typing speed, skill, and accuracy.
• Processes requests for reports, prepares permits, and provides them to the public and in person.
• Opens, sorts, and processes mail requests for record information, and prepares results in an orderly, understandable format for requesting party; in accordance with the rules and regulations specific to the department/division

Typical Qualifications

• High school diploma or GED equivalent.
• 1-3 years experience in administrative support work involving public contact and working with various software programs.

• Commissioned as a Notary Public within six months of hire.
• Obtain Law Enforcement Information Network (LEIN) certification within six months of hire.

Supplemental Information

Physical Requirements/Working Conditions:
This work is sedentary and requires the occasional exertion of force up to 25 lbs.; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone; work is generally in a moderately noisy location (e.g. business office, light traffic).